Research and Grants Manager - Manning - Administration

El Rio Community Health Center•Tucson, AZ

3h•$38 - $55

About The Position

The Research and Grants Manager assists the Director of Research and Grants in overseeing internal and external research collaborations. They provide support to the Director of Research and Grants in coordination and support of government funded grants and subawards from local, state, and federal sources. The Research and Grants Manager is responsible for research oversight of ongoing research projects, leading the onboarding process for new research partnerships. The primary goal of the El Rio Health Research and Grants Manager is to support El Rio’s Mission of providing comprehensive, quality health care that is affordable and accessible to all who may have healthcare needs, by successfully performing the primary essential functions.

Requirements

Master’s Degree in Public Health, Health Care Administration, or related field
3 years experience in research and grants management
5 years of supervisory experience; preferably in a healthcare environment
Level I fingerprint clearance card: current valid and in good standing or have applied for it within seven working days after beginning employment
Employees in this position are required to have reliable transportation that can meet any operational reassignments of the organization during the workday. If an employee is driving during work hours, the employee is required to possess a valid driver’s license and must comply with Arizona vehicle insurance requirements.

Nice To Haves

Doctorate Degree in Public Health, Health Care Administration, or related field
5 years experience in research and grants management
7 years of supervisory experience; preferably in a healthcare environment
Bilingual (English/Spanish) with the ability to speak, read and write in both languages.

Responsibilities

Assists in the direction and oversight of the planning, coordination, implementations, and evaluations of all research activities and functions for El Rio Health
Ensures that all research goals and objectives specified for each project are successfully accomplished to the highest level possible and in accordance with the established and approved research parameters, priorities, timelines, budget, and deliverables.
Collaborates with the Quality department to ensure all necessary business associate agreements, memorandums of understanding, and data use agreements are completed, when appropriate, for research projects and collaborations.
Collaborates and communicates with external Institutional Review Boards (IRBs) to ensure all necessary research approvals are in place before the commencement of research projects.
Conducts both internal scheduled and ad hoc audits of research records to ensure compliance with all organizational requirements, regulations, and standards.
Assists and supports completion of internal and external audits conducted by El Rio departments, governing agencies, or supporting organizations.
Ensures that the research program maintains all necessary confidentiality standards.
Leads and participates in the long and short-term strategic research planning and research program development and implementation with Senior Leadership.
Identifies, evaluates, and manages risks and challenges presented or inherent in research programs and research operations.
Coordinates and supports the evaluation and monitoring of research activities and/or grant-funded programs and assists in the writing of specifications for evaluation or monitoring of research programs/projects.
Gains and maintains a comprehensive understanding and proficient ability to ensure full compliance with all research regulations, standards, or requirements for local, state, and Federal laws; as well as all standards and requirements for internal/external grants or funding sources.
Supervises and/or completes the research, generation, and distribution of complex reports and/or summary information, as assigned or requested to all internal/external clients/representatives /stakeholders.
Assists in the prompt and accurate reporting of program services by gathering, consolidating, and formatting data for required internal and external monthly, quarterly, and annual reporting to funders; monitoring accuracy and timeliness of input from program personnel; liaise with Director, other agency departments and personnel, and local, state, national and federal public, and private agencies.
Monitors compliance with all applicable federal, state/local grants and any subcontracts related to those grants by reviewing guidelines, award conditions and prior audits to determine service, documentation, and reporting expectations of all government grant funding sources.
Assists the Director in assessing program practices, protocols, policies, and procedures to determine appropriateness of current activities and potential grant/research opportunities.
Maintains a matrix of grants compliance assessment instruments and prepares periodic status reports for the President/Chief Executive Officer, VP/Chief Compliance and Risk Officer and the Corporate Compliance Committee of the Board.
Maintains a matrix of research projects and compliance assessments and prepares periodic status reports, as requested by Senior Leadership.
Acts as the independent lead point of contact on several local and community grants, providing oversight and management of those grants and all reporting requirements.
Ensures that all Title X and WWHC assigned staff members are properly trained; communicates with all staff members regarding individual or team performance; coordinates meetings with staff members on any performance discipline related discussions or actions; and conducts and completes all assigned performance appraisals in a timely manner.
Documents areas of non-compliance and informs the Director and/or management team of findings.
Assists program personnel in preparation for scheduled program audits or assessments.
Assists in the development and preparation of proposals for new or continuing services and contracts by identifying, gathering, and preparing research and supporting data under the instruction of the Director.
Maintains grant-related files to ensure compliance and help prepare for operational site visits and audits by the federal and state government.
Coordinates contributing information from other departments as required by proposal guidelines by completing electronic or paper forms as required for timely submission; and formats, assembles, copies, distributes and archives completed proposals.
Contributes to the preparation of budgets, narratives, biographical sketches, job descriptions, letters of support and other support documentation that meets the specific requirements of the request for proposal, at times exercises independent judgement to ensure that the finished proposal accurately reflects the mission and the vision of the health center.
Contributes to the effective and efficient operation of the department, and provides prompt and seamless assistance to stakeholders, both internal and external to El Rio.
Demonstrates a high level of attention to detail and accuracy under tight deadlines in the preparation and revision of budgets, narratives, and supporting documentation.
Maintains and organizes program documentation and related reports by reviewing interagency and internal correspondence and distributing as appropriate to program personnel and/or internal filing system.
Assists in post-award activities such as grant-related program/stakeholder meetings, account creation, data analysis, reporting, and management.
Establishes and maintains record keeping (filing) systems, both manual and computerized. Tracks grants subcontractor compliance activities identifies and secures documentation of compliance activities related to facility policies and procedures, including but not limited to, HIPAA and Corporate Compliance.
Accomplishes department objectives by managing staff; planning and evaluating department activities.
Establishes strategic goals by gathering pertinent business, financial, service and operations information; identifying and evaluating trends and options, chooses a course of action and evaluates outcomes.
Prepares activity reports to inform management of the status and implementation plans of programs, services, and quality initiatives.
Handles complaints, settles disputes, and resolves grievances and conflicts, or otherwise negotiates with others.
Establishes work schedules and assignments for staff, according to workload, space and equipment available.
Accomplishes staff results by communicating job expectations; plans, monitors, coaches, develops, and disciplines staff as necessary.
Completes operations by: Organizing workflow to accomplish established objectives Developing schedules Delegating responsibility Evaluating subordinates effectively Implementing productivity standards Resolving operations problems Maintaining reference manuals Administering necessary discipline
Provides information to leadership, supervisors, co-workers, and subordinates by telephone, in written form, e-mail or in person as deemed most effective and appropriate.
Maintains a clean, safe, and hygienic work environment in compliance with all Policies and Procedures including but not limited to work areas, workstations, examination rooms, hand washing, infection prevention and control etc. for this position.
Demonstrates an understanding of and proficiency with the application of all compliance and reporting requirements respective to Joint Commission Certification (JCC) standards.