Research Administrator (Remote) - Department of Medicine

Washington University in St. Louis • MO

86d • $65,900 - $112,700

About The Position

The position plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. It supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. The role manages a portfolio of faculty post-award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department and may manage grants for Research Centers.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (4 Years), Grants Administration (2 Years).

Nice To Haves

• Knowledge of S2S and SUBS systems.
• Knowledge of agency guidelines.
• Master's degree.

Responsibilities

• Provides oversight and day-to-day management of research administration.
• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for complex proposals.
• Works with faculty in proposal preparation and submission.
• Manages budgeting, analysis, justifications for proposals.
• Acts as liaison between the Chair, Faculty, and Department Administrators.
• Stays current on federal and university developments regarding research administration.
• Coordinates the submission and prepares budget with PI.
• Compiles and ensures accurate regulatory compliance of necessary data.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents online as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system.
• Coordinates with the Post-award unit and OSRS for timely implementation of contracts.
• Manages reviews of complex notice of award (NOA).
• Tracks and maintains online database of grants submitted, awarded, rejected.
• Monitors and works with PI to submit annual agency reports.
• Serves as responsible for closure of complex sponsored projects accounts.
• Manages and monitors complex sponsored projects budgets.
• Identifies and assigns payroll to appropriate sources.
• Approves purchasing documents and provides guidance to purchasing staff.
• Manages subawards and checks for accuracy.
• Creates and processes correspondence with granting agencies.
• Prepares monthly financial reports on complex research accounts.
• Oversees and coordinates the proper transfer of PI grants and contracts.
• Manages Cores and Subcores, program income, bridge/seed and institutional funds.
• Provides monthly financial reports to the Program Director and Core/Subcore Directors.
• Performs data gathering, analysis, and report on Center major equipment inventories.
• Coordinates all Center lectures, scientific forums, workshops.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan.
• Wellness challenges, annual health screenings, mental health resources.
• 4 weeks of caregiver leave.
• Tuition coverage for employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree