Research Administrator (Remote) - Department of Medicine

Washington University in St. Louis • MO

86d • $65,900 - $112,700

About The Position

Plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. Supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. Manages a portfolio of faculty post award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department. May manage grants for Research Centers.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (4 Years), Grants Administration (2 Years)

Nice To Haves

• Knowledge of S2S and SUBS systems.
• Knowledge of agency guidelines.
• Master's degree.
• Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Learning Systems, Maintaining Composure, Microsoft Excel, Microsoft Word, Oral Communications, Regulatory Compliance, Supervisory Management, Workday Software, Written Communication.

Responsibilities

• Oversees the department’s research administration.
• Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
• Prepares, monitors, analyzes, manages and reports research division budgets.
• Supervises and trains others in the submission of grant and contract proposals.
• May oversee the submission and post award activities of research or clinical trial studies.
• Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.
• Supervises the purchasing function, ensuring maximum utilization of funds.
• Prepares and manages annual salary planning process.
• Responsible for communicating and administering all policies and procedures to faculty and staff.
• Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
• Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems.
• Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
• Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
• Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
• Maintains professional public relations and efficiently handles complaints.
• Serves as liaison in matters relating to research activities between the Department, School, University, outside agencies and collaborative institutions.
• Completes special projects as directed by senior leadership.
• Organizes and attends meetings and conferences and participate in various Departmental and University committees.
• Maintains confidential files.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree