Research Administrator II

University of Florida•Gainesville, FL

3d•$53,000 - $72,900

About The Position

Works closely with stakeholders in connection with management of research grants and grant-related funds. Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements. Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST. Reviews grant transactions for accuracy and process correcting journal entries as needed. Monitors and adjust grant encumbrances frequently to maintain accurate balances. Analyzes grant accounts during their life cycle and reconcile as needed at each milestone. Serves as liaison between CVM Faculty P.I.’s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office. Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents. Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects. Knowledge of grant-related regulations and guidelines. Interprets policy and procedures to college stakeholders. Assists with monitoring and preparation of reports to sponsoring agencies. Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded. Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms. Assists PI’s and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary. Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance. Tracks all financial activity on award and provides basic accounts payable human resource/payroll support. Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting. Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues. Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight. Works with C&G to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.

Requirements

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Nice To Haves

PeopleSoft, MS Office, and UFIRST, myInvestigator, Enterprise Analytics, ERA Commons (NIH) and UF fund accounting experience.
Strong customer service and team-centric skills, experience working with diverse personalities.
Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner.
Knowledge of grant process and accounting standards.
Ability to plan, organize and coordinate work assignments.
Ability to operate Windows-based and character-driven programs.
Knowledge of State, UF and College of Veterinary Medicine rules and procedures.
Certified Research Administrator

Responsibilities

Works closely with stakeholders in connection with management of research grants and grant-related funds.
Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements.
Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST.
Reviews grant transactions for accuracy and process correcting journal entries as needed.
Monitors and adjust grant encumbrances frequently to maintain accurate balances.
Analyzes grant accounts during their life cycle and reconcile as needed at each milestone.
Serves as liaison between CVM Faculty P.I.’s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.
Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents.
Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects.
Knowledge of grant-related regulations and guidelines. Interprets policy and procedures to college stakeholders.
Assists with monitoring and preparation of reports to sponsoring agencies.
Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded.
Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training.
Oversees all aspects of research-related payroll distributions.
Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms.
Assists PI’s and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary.
Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance.
Tracks all financial activity on award and provides basic accounts payable human resource/payroll support.
Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting.
Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues.
Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight.
Works with C&G to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.