Research Administrator II

Beth Israel Lahey Health • Boston, MA

11d • $66,000 - $88,450

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Research Administrator II is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administration Team leadership to ensure compliance and proper implementation of policies and procedures. Job Description: Primary Responsibilities: Works with information from internal systems, including Workday, grant management software and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions. Must have an aptitude for numbers including budget management and research federal policies. (essential) Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats. Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending. As necessary, work with investigators and Research Administration team leadership to manage deficits. (essential) Responsible for managing all time and effort reporting for defined areas of responsibility. Works with PIs to regularly monitor information, make changes as appropriate. Report any unusual or non-compliant information to PI and Research Administration team leadership (essential) Authorizes all expense items such as making deposits, transferring funds, and assignment of expenses within areas of responsibility. Works with ancillary areas such as A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues. (essential) Coordinates and supports overall grant proposal submission process including budget development for new and non-competing submissions for their area of responsibility. Advises investigators of grant policies, due dates for progress reports, and compliance requirements. Reviews proposal in final stage prior to Signature Official review and submission to sponsor. (essential) Works with the Harvard International Office and Human Resources to assist with onboarding of new hires as needed. (essential) Participates in routine research administration meetings, seminars and programs to stay abreast of best practice and guiding regulations. (essential) Works under the direction of the Research Manager to assist with onboarding and offboarding of labs and staff as needed. (essential)

Requirements

• Associate's degree required.
• 1-3 years of Research Administration experience or 2+ years of related experience required.
• Experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Works with information from internal systems, including Workday, grant management software and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions.
• Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats.
• Responsible for managing all time and effort reporting for defined areas of responsibility.
• Authorizes all expense items such as making deposits, transferring funds, and assignment of expenses within areas of responsibility.
• Coordinates and supports overall grant proposal submission process including budget development for new and non-competing submissions for their area of responsibility.
• Works with the Harvard International Office and Human Resources to assist with onboarding of new hires as needed.
• Participates in routine research administration meetings, seminars and programs to stay abreast of best practice and guiding regulations.
• Works under the direction of the Research Manager to assist with onboarding and offboarding of labs and staff as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees