Research Administrator II

University of Florida•Gainesville, FL

11h•$55,000 - $63,000

About The Position

PRE AWARD Grant Management Assist all assigned divisions with the submission of grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline. Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature. The RA II must be familiar with University and agency guidelines, for agencies such as the NIH, the state of Florida Department of Health, and other foundations (AHA, ALA, ACSO, AGA, AASLD, and CCFA). POST AWARD Grant Management Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for all assigned divisions and ensures that the grant funds are used in the proper category throughout the life of the award. Facilitates the completion of all post‑award transactions to include: budget transfers, JE’s, CAS exemptions requests, etc. Responsible for entering salary distributions for all faculty and staff in assigned divisions. Actively monitor payroll distributions by entering current changes and retro distributions as instructed by divisional administrators or as budgeted in the grant. Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions. Run departmental deports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts/grants and provide advice regarding fund utilization when requested. The incumbent also acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association. Maintains auditable accounting records. The RA II assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests. Keep up‑to‑date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants. Interprets and implements accounting policies of granting agencies for principal investigators and program directors. Exercises management controls and fiscal accountability in all research and grant endeavors. Work with the Assistant Director of Research on the design of grant records, management programs and grant data‑input for the department’s intranet filing system. Work in the maintenance of all financial files to ensure prompt information retrieval. Develop corresponding financial and operational reports as needed. Other duties as assigned.

Requirements

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Responsibilities

Assist all assigned divisions with the submission of grant proposals.
Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline.
Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature.
Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for all assigned divisions and ensures that the grant funds are used in the proper category throughout the life of the award.
Facilitates the completion of all post‑award transactions to include: budget transfers, JE’s, CAS exemptions requests, etc.
Responsible for entering salary distributions for all faculty and staff in assigned divisions.
Actively monitor payroll distributions by entering current changes and retro distributions as instructed by divisional administrators or as budgeted in the grant.
Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions.
Run departmental deports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts/grants and provide advice regarding fund utilization when requested.
Acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association.
Maintains auditable accounting records.
Assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests.
Keep up‑to‑date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants.
Interprets and implements accounting policies of granting agencies for principal investigators and program directors.
Exercises management controls and fiscal accountability in all research and grant endeavors.
Work with the Assistant Director of Research on the design of grant records, management programs and grant data‑input for the department’s intranet filing system.
Work in the maintenance of all financial files to ensure prompt information retrieval.
Develop corresponding financial and operational reports as needed.
Other duties as assigned.