Research Administrator, Chemistry (Remote/Hybrid Option) - Arts and Sciences

Washington University in St. Louis • MO

129d • $65,900 - $112,700

About The Position

Research Administrators (RAs) play a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The RA supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. The RA will manage a portfolio of faculty post award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department. The Research Administrator will join the Arts & Sciences Grants Administration Integrated Network (GAIN) and will directly support the Department of Chemistry. The position includes direct supervision of multiple employees.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (4 Years), Grants Administration (2 Years).

Nice To Haves

• Knowledge of S2S and SUBS system.
• Knowledge of agency guidelines.
• Master's degree.

Responsibilities

• Responsible for the oversight and day-to-day management of research administration.
• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals.
• Works with faculty in proposal preparation and submission.
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Acts as liaison between the Chair, Faculty, and Department Administrators (DAs).
• Stays current on federal and university developments regarding research administration and complex regulations.
• May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other Departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents online, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system.
• Uploads pre-award documents and hands it off to Post-award to enter fund number.
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts.
• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
• Manages reviews of more complex notice of award (NOA), including sponsor award documents.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Monitors and works with PI to submit annual agency reports.
• Teams with the Post-Award unit on revised budgets.
• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.
• Coordinates the necessary support with internal and external requests for complex grant-related information.
• Provides analysis of online database of grants submitted, awarded, rejected, etc. metrics and funding trends.
• Responsible for closure of complex sponsored projects accounts.
• Submits final progress report and invention statement to the appropriate agency.
• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.
• Manages and monitors complex sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Identifies and assigns payroll to appropriate sources and enter directly into Workday, with PI approval.
• Documents and confirms with PI all salary sourcing for project personnel.
• Notifies DA and/or initiates payroll accounting adjustments when cost transfers are needed.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures.
• Manages subawards, including receiving the subaward invoice, reviewing and forwarding to PI for approval.
• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies.
• Serves as internal liaison and grant content representative with SPA.
• Ensures that human and animal study protocols are associated with the applicable proposal or award.
• Obtains documentation on participation of foreign nationals on research projects.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Prepares monthly financial reports on complex research accounts and distribute/discuss with PIs and senior leadership.
• Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments.
• Processes budget adjustments on expense categories as needed.
• Obtains signatures and forwards grant/contract financial status reports to PI and senior leadership.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Oversees and coordinates the proper transfer of PI grants and contracts from Wash U to new institutions or new departments.
• May prepare and submit invoices according to final executed contract.
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians.
• 4 weeks of caregiver leave to bond with your new child.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree