Research Administrative Assistant STEM

Dine College•Tuba City, AZ

About The Position

The Administrative Assistant will be responsible to maintain and coordinate general operations and support for the CONVOY project's smooth continuation. Communicates professionally with the team, college faculty, administration and staff as well as institutions and programs external to the college. Keeping immediate supervisor informed regularly and as needed, of all significant problems, progress and activities. Assist hiring student interns from Junior high school, high schools and Dine College. Responsible for completing and recording time sheets, drafting correspondence, completing all paper work, distribution of stipends and maintaining budget and financial transactions up to date.

Requirements

Associate Degree in Science/Accounting/Business/Commerce or similar field.
Must have willingness and ability to learn, instruct, guide, and assist the project team, researchers and students under this grant.
Demonstrates a keen understanding of numeracy and an understanding of finance, ordering, purchasing of scientific material.
Working knowledge of establishing and maintaining an inventory management system.
Must have people management skills, including the ability to inspire, lead and motivate a team of people, delegate work and explain ideas.
Must be able to handle public concerns/complaints in the office via phone in a polite and professional manner.
Must have high interpersonal skills to effectively communicate with students, staff, faculty, administration, vendors and the general public.
Must be able to learn and utilize the institutions current CMMS, Asset Essential, Event Manager.
Working knowledge of Warehouse operations and ability to utilize a computerizes maintenance management system to track inventory of equipment, chemicals, supplies and other materials.
Phone etiquette and office techniques.
Strong computer skills, including MS Excel, oral and written communication skills.
Excellent organization & time management skills.
Must be able to use general office equipment, computer software and the Internet to maintain database for inventory reports
Must work well with others. Effectively communicate with immediate supervisor and subordinates.
Must possess and maintain a valid State Driver's license.

Nice To Haves

BS in Science/Accounting/Business/Commerce or similar field.
Oral fluency in Navajo is highly desirable, but not mandatory.

Responsibilities

Assist the Project Director in daily operations of CONVOY by appropriate communication as needed.
Distributes informative flyers, brochures, photocopies and other materials among participants as requested.
Maintains a filing system for the CONVOY project, documents, students, and correspondence to ensure effective communication, organization, and flow through college system in a timely manner.
Maintains, general operations by using office software such as MS word, MS Exel, Outlook, and other College software to support tracking of Project training, travel, resources, meetings and events.
Keeps records of all expenditures, purchases requisitions, and inventory by using MS Excel.
Assists Project Director in timely annual reporting and budget submissions for each fiscal year.
Makes travel, training, conference arrangements and coordinates approval process and requests through Finance Office and appropriate line of authority.
Assists in College-wide events such as inter-campus, academic achievement, and graduation, etc.
Assist CONVOY Director in matters related to the project and when needed.
The person will also be assisting the PI in RQ submissions, purchasing, tracking POs, contacting vendors and organizing activities related to CONVOY and MS biology students and research.
Driving the GSA vehicles for student recruitment and driving GSA van during summer internship for student's field trips.