Research Administration Assistant/Research Administrator I

University of Florida • Gainesville, FL

2d • $22 - $24

About The Position

Key Responsibilities Provide comprehensive support for proposal development, review, and submission. Assist with post-award activities including budget monitoring, reporting, and payroll distribution. Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines. Serve as a liaison between faculty, staff, central administration, and funding sponsors. Maintain current knowledge of research compliance, policies, and procedures. Contribute to process improvements and assist with special projects as assigned. Professional Development & Career Pathways The University of Florida is committed to supporting the growth and success of our research administrators. This position offers: Access to professional development workshops, trainings, and certifications (such as CRA certification). Opportunities to engage with university-wide committees and working groups. Clear pathways for advancement into research administration, leadership, or specialized compliance roles. A collaborative environment where initiative and innovation are recognized and rewarded. Tuition support through UF’s Employee Education Program (EEP), which provides eligible employees the opportunity to take college courses at no cost, supporting both career advancement and lifelong learning.

Requirements

• Research Administration Assistant : High school diploma and four years of relevant experience of equivalent college coursework in place of experience.
• Research Administrator I : Bachelor’s degree or an equivalent combination of education and experience.

Nice To Haves

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Basic knowledge of sponsor regulations, state policies, and university procedures.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Benefits

• Access to professional development workshops, trainings, and certifications (such as CRA certification).
• Opportunities to engage with university-wide committees and working groups.
• Clear pathways for advancement into research administration, leadership, or specialized compliance roles.
• A collaborative environment where initiative and innovation are recognized and rewarded.
• Tuition support through UF’s Employee Education Program (EEP), which provides eligible employees the opportunity to take college courses at no cost, supporting both career advancement and lifelong learning.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees