Requisition Technician

DeKalb County•Decatur, GA

1d•$20 - $31

About The Position

Positions available in multiple departments - APPLY TODAY! Grade 11: Salary Range: $19.52 - $31.43/hour depending on experience FLSA: Nonexempt Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Enters requisitions approved through internal hierarchy of approval; confirms requested items listed on requisitions match up with description and prices provided in quotes; ensures quotes are up to date to reflect most accurate pricing; and verifies there is a current contract matching the vendor(s) for the goods or services being requested. Confirms and notates when items have been received by the requester(s) to process payment for the vendor; reconciles discrepancies on packing slips and invoices; ensures vendors are paid timely; provides requests for confirmation of receipt; requests packing slips; and checks additional items to document request/receipt of items without an approved purchase order (PO). Communicates with Purchasing to ensure that Purchase Orders are assigned; enters requisitions and monitors data in departmental database to ensure purchase orders are assigned in a timely fashion; follows-up with Purchasing & Contracting to ensure orders are processed and provides updates to requesters and vendors regarding status of purchase orders; and requests or writes emergency purchase requests or Sole Source letters in order to expedite request for a purchase order. Communicates with the vendors to receive information needed to create purchase orders; updates status of orders on invoices and reconciles those documents; requests information to add suppliers or update supplier information in the online system; receives documents and may contact vendors for an invoice(s) to reconcile discrepancies in pricing or quantity; and reconciles bills to original amounts requested on PO’s. Prepares and processes training and travel requests; receives requests and transfers information onto form submitted to Accounting Services Division along with registration, lodging, and transportation checks; reconciles travel advances to ensure all travel is up to date and resolved in a timely manner; and maintains files for procurement and training/travel documents.

Requirements

High school diploma or GED required, additional college coursework in Booking/Accounting, Business Administration, or Computer Operations preferred
Two years of experience in office procedures, accounting, or customer service
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job

Nice To Haves

additional college coursework in Booking/Accounting, Business Administration, or Computer Operations

Responsibilities

Enters requisitions approved through internal hierarchy of approval
Confirms requested items listed on requisitions match up with description and prices provided in quotes
Ensures quotes are up to date to reflect most accurate pricing
Verifies there is a current contract matching the vendor(s) for the goods or services being requested
Confirms and notates when items have been received by the requester(s) to process payment for the vendor
Reconciles discrepancies on packing slips and invoices
Ensures vendors are paid timely
Provides requests for confirmation of receipt
Requests packing slips
Checks additional items to document request/receipt of items without an approved purchase order (PO)
Communicates with Purchasing to ensure that Purchase Orders are assigned
Enters requisitions and monitors data in departmental database to ensure purchase orders are assigned in a timely fashion
Follows-up with Purchasing & Contracting to ensure orders are processed and provides updates to requesters and vendors regarding status of purchase orders
Requests or writes emergency purchase requests or Sole Source letters in order to expedite request for a purchase order
Communicates with the vendors to receive information needed to create purchase orders
Updates status of orders on invoices and reconciles those documents
Requests information to add suppliers or update supplier information in the online system
Receives documents and may contact vendors for an invoice(s) to reconcile discrepancies in pricing or quantity
Reconciles bills to original amounts requested on PO’s
Prepares and processes training and travel requests
Receives requests and transfers information onto form submitted to Accounting Services Division along with registration, lodging, and transportation checks
Reconciles travel advances to ensure all travel is up to date and resolved in a timely manner
Maintains files for procurement and training/travel documents