Reporting Payroll Specialist

Rosendin•San Jose, CA

2d•$24 - $32

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Payroll Specialist is responsible for processing biweekly payroll for multiple companies and supporting multiple areas in payroll-related requests. WHAT YOU'LL DO: Prioritize and audit time records from various locations, make corrections or adjustments and process through full payroll cycle. Calculate and prepare manual layoff/termination/adjustment checks. Ensure accuracy and timely distribution of payroll checks to all office locations. Set up garnishments/3rd party checks. Review and set up per diem payment through payroll. Respond to requests for employment verification. Respond to EDD/PFL audits. Assist employees with Kronos related questions or adjustments. Update, set-up or terminate Kronos records as necessary. Maintain and file payroll forms and records. Help provide time records to back up project cost audit or billing. Complete office union deductions report monthly for fringe reconciliation. Provide back up to manager in payroll areas. Assist with making payroll tax deposits. W2 reprint requests. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. WHAT YOU'LL NEED TO BE SUCCESSFUL: 10-key, data entry and computer skills are required Proficient in Microsoft Excel, Access and Word Experience with Kronos timekeeping system a plus Detail orientated and possesses research and analytical talents with the ability to multi-task American Payroll Association (APA) membership is preferred Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under time pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others WHAT YOU BRING TO US: Associate degree in Accounting, Finance or Business related field Minimum 3 years’ experience in payroll Can be a combination of education, training and relevant experience TRAVEL: 0% WORKING CONDITIONS: General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning. Noise level is usually low to medium. Occasional lifting of up to 30 lbs. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Pay Range $24.00-$31.50 Hourly The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate’s pay can vary based on location, job-related experience, skills, and education. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Established in 1919, Rosendin prides itself in building quality electrical and communications installations, and bringing value to our clients. We take great pride in building-up the people within our company and the communities where we work and live. We foster a culture of diversity, inclusion, and shared ownership, as the largest employee-owned company in our industry. Our customers lead some of the most complex construction projects in the nation and continually come to us for our expert knowledge, scalability, quality, and innovation. Most importantly, our customers turn to us for partnership – because they deserve a team as committed, connected and engaged as they are. Your success is our success. 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Requirements

10-key, data entry and computer skills are required
Proficient in Microsoft Excel, Access and Word
Detail orientated and possesses research and analytical talents with the ability to multi-task
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under time pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Associate degree in Accounting, Finance or Business related field
Minimum 3 years’ experience in payroll
Can be a combination of education, training and relevant experience

Nice To Haves

Experience with Kronos timekeeping system a plus
American Payroll Association (APA) membership is preferred

Responsibilities

Prioritize and audit time records from various locations, make corrections or adjustments and process through full payroll cycle.
Calculate and prepare manual layoff/termination/adjustment checks.
Ensure accuracy and timely distribution of payroll checks to all office locations.
Set up garnishments/3rd party checks.
Review and set up per diem payment through payroll.
Respond to requests for employment verification.
Respond to EDD/PFL audits.
Assist employees with Kronos related questions or adjustments.
Update, set-up or terminate Kronos records as necessary.
Maintain and file payroll forms and records.
Help provide time records to back up project cost audit or billing.
Complete office union deductions report monthly for fringe reconciliation.
Provide back up to manager in payroll areas.
Assist with making payroll tax deposits.
W2 reprint requests.