Rental Coordinator

Peoria Manpower•Peoria, IL

About The Position

Temp JOB TITLE: Rental Coordinator Position (Must have leasing License) Position Objective: Provide direct assistance to the Site Manager of the development. Relieve the Site Manager of some administrative detail functions and other matters not requiring close attention by the Site Manager. This position exists in the office of housing development for the purpose of providing direct assistance to the manager of the development. Major responsibilities include the application process whereby individuals as certified as eligible and approved to move into the development; leasing duties; on a daily basis, providing services to residents and performing general office functions. Essential Duties/Responsibilities: ? Complete or assist applicants in filling out the application form for housing, including move-ins, move-outs, and transfers ? Verify applicants’ financial status and expenses ? Perform background checks on applicants ? Prepare an application packet on each applicant and forward it to the Site Manager for review and recommendation ? Prepare leasing forms and oversee the applicants’ acknowledgment and signing of all required documents ? Calculate applicants’ income to determine the monthly rent upon moving into the development ? Collect rents, security deposits, and other payments ? Post rent payments, security deposit payments, or other payments to the appropriate records ? Issue receipts for all monies collected ? Make bank deposits ? Code invoices, as directed by the Site Manager ? Track each resident’s annual review date ? Prepare and send annual review notices to residents and track their return ? Conduct interviews with residents to verify income and re-certify residents’ eligibility and monthly rent ? Receive and forward residents’ service requests (work orders) to the maintenance department ? Assist in organizing and/or carrying out recreational/social programs for residents, as directed by the Site Manager? Perform general clerical/receptionist functions such as preparing notices to residents, answering phones, and greeting office visitors ? Respond to inquiries about the development ? Compile and maintain records and files ? Assist in compiling monthly operating statements and/or other reports as directed by the Site Manager ? Assist in developing and maintaining a waiting list of potential applicants for housing ? Assist in updating emergency cards and family information on all residents ? Act in absence of the Site Manager, as directed ? Visually monitor the property for safety, cleanliness, and adherence management rules and report all problems and/or concerns to the Site Manager ? Maintain guidance of HUD rules and regulations Special Requirement: Must obtain a “Leasing Agent” license (Preferred, but would eventually need to get licensed) Marginal Responsibilities ? May coordinate the process when applicants move into or out of the development ? Prepare or assist in preparing a newsletter for residents ? Perform other duties as assigned

Requirements

High school diploma or equivalent
1 – 3 years of experience with HUD rules and regulations
An equivalent combination of education and experience considered
Basic mathematical skills required
must complete this testing
Proficient in Microsoft Word
must complete this testing
Proficient in Microsoft Excel
must complete this testing
Basic money handling skills required
Effective communications skills required
Proficient in Microsoft Outlook
Regular lifting/pulling/pushing up to 10 pounds
Occasional pulling and pushing up to 50 pounds
Regular reaching, grasping, and standing
Operates general office equipment, including multi-line phone, fax machine, printer, copier, and personal Computer

Nice To Haves

Must obtain a “Leasing Agent” license (Preferred, but would eventually need to get licensed)

Responsibilities

Complete or assist applicants in filling out the application form for housing, including move-ins, move-outs, and transfers
Verify applicants’ financial status and expenses
Perform background checks on applicants
Prepare an application packet on each applicant and forward it to the Site Manager for review and recommendation
Prepare leasing forms and oversee the applicants’ acknowledgment and signing of all required documents
Calculate applicants’ income to determine the monthly rent upon moving into the development
Collect rents, security deposits, and other payments
Post rent payments, security deposit payments, or other payments to the appropriate records
Issue receipts for all monies collected
Make bank deposits
Code invoices, as directed by the Site Manager
Track each resident’s annual review date
Prepare and send annual review notices to residents and track their return
Conduct interviews with residents to verify income and re-certify residents’ eligibility and monthly rent
Receive and forward residents’ service requests (work orders) to the maintenance department
Assist in organizing and/or carrying out recreational/social programs for residents, as directed by the Site Manager
Perform general clerical/receptionist functions such as preparing notices to residents, answering phones, and greeting office visitors
Respond to inquiries about the development
Compile and maintain records and files
Assist in compiling monthly operating statements and/or other reports as directed by the Site Manager
Assist in developing and maintaining a waiting list of potential applicants for housing
Assist in updating emergency cards and family information on all residents
Act in absence of the Site Manager, as directed
Visually monitor the property for safety, cleanliness, and adherence management rules and report all problems and/or concerns to the Site Manager
Maintain guidance of HUD rules and regulations
May coordinate the process when applicants move into or out of the development
Prepare or assist in preparing a newsletter for residents
Perform other duties as assigned