Relocation Space Planner - OFMD

Washington University in St. Louis • Hanover County, VA

29d

About The Position

The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus’ mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus. OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the world’s largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations. As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the university’s mission. For additional information, view a quick message from some of our employees: https://facilities.med.wustl.edu/Careers. Oversees the coordination and activities related to all relocations within new and existing facilities, executing a seamless action plan and transition, customized to the individual project. This includes planning and relocation of office contents, furniture, and equipment for administrative, research, and clinical moves. Ensures minimal business disruption, organizational and operational efficiency, and the timely and cost-effective completion of all assigned projects. Assists with the equipment procurement process for all new and existing building renovations. Assists with the production and updating of computerized space allocation drawings. Manages drawing and data updates.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (4 Years)

Nice To Haves

• Bachelor’s degree in Project Management, Planning, or related field.
• 5-10 years’ experience in move management, move planning, and/or project management.
• Experience in a medical center or educational environment.
• Demonstrated experience working in large highly structured team environment.
• Ability to work independently with a high degree of reliability, accuracy and productivity.
• Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive issues.
• Demonstrated experience handling multiple assignments with critical completion goals.
• Planning and Organizing: Ability to organize and follow complex and/or detailed technical procedures and communicate those concepts to technical and business resources; provides detailed and complex recommendations.
• Technical Knowledge: Competent to work on general database systems with a focus on (but not limited to) knowledge and experience in working with databases and creating reporting in related and assigned applications.
• Consultancy Skills: Ability to consult with clients and higher-level technicians and analysts to resolve technical and engineering/planning-related problems and ensure client satisfaction; ability to interact with client to discuss alternative technical solutions.
• Bluebeam, Critical Thinking, Customer Service, Database Applications, Deadline Management, Decision Making, Detail-Oriented, Interpersonal Communication, Medical Centers, Microsoft Office, Multitasking, Organizational Commitment, Pm Web, Professional Integrity, Project Administration, Smartsheet, Sound Judgment, Strive for Excellence, Team Structure, Teamwork, Technical Consulting, Technical Knowledge, Technical Procedures, Windows Applications, Written Communication

Responsibilities

• Coordinates and develops all activities related to moves within new and existing facilities, and serves as the point of contact throughout all stages of the move.
• Works closely with OFMD project managers and planners to evaluate all move work plans, validate/plan equipment, create project move schedules, review/forecast future work opportunities, and prepare relocation space planning fee estimates and budgets.
• Maintains accuracy of data in the relocation space planning Intake and Project portfolio (Smartsheet) and updates OFMD project manager/planner team monthly of upcoming move projects.
• Works with the OFMD accounting team to validate/approve move vendor purchase orders.
• Works with end users and signage vendors to plan, procure, and oversee installation of signage as applicable for upcoming capital projects and departmental moves to meet move deadlines, in coordination with OFMD signage team.
• Works with user groups to define needs and evaluate procurement, procedures, and the move-in process to identify improvement opportunities.
• Communicates and coordinates with customers, project stakeholders, and departments to schedule move activities; distributes schedules; and relays/resolves issues as they arise.
• Implements and oversees plans that provide direction to tactical move support teams and vendors, and is responsible for resolving peripheral move issues.
• Schedules and conducts project/move coordination meetings to identify the scope of work, space, layout, budget, as well as planning and scheduling of the project.
• Assists Planner/Project Manager with soliciting material suppliers, vendors, and movers, including interviews, as it relates to move planning activities and the equipment procurement process.
• Manages relocation of existing furniture and equipment as required, including oversight of all documentation, receiving, and installation coordination.
• Works with Internal Moves & Relocations Coordinator, project managers and planners, EH&S, and other campus partners for decommissioning planning.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees