Professional, Relocation Project Manager

JLL•Hopkinton, MA

2d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Relocation Project Manager The position of Relocation Project Manager, is responsible for the coordination of the Project MAC work requests/orders and assisting with the development of scope and schedule for projects, planning and managing moves or reconfigurations, and will report to the Sr. RPM. Proactively manages issues and provides a single point of contact for all MAC project work orders and move related or reconfiguration activities to be performed in a manner consistent with Jones Lang LaSalle’s policies and procedures. This position assists with developing and implementing project move plans and budgets in collaboration with JLL Teams.

Requirements

Proficient in Corrigo and general CAFM understanding
Strong Microsoft Excel and Project skills
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Responsibilities

Manage the Corrigo work order system from approval to close out
Manages and coordinates JLL’s on site third party vendor
Review, revise, reconcile and verify invoices within the time frame specified by accounting
Prepare/update project and work order status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials
Assure completeness of all JLL internal and client project administrative close-out activities in Corrigo
Manage all relocation and reconfiguration activities on account or for specific projects; incorporating and creating “best practices” as possible
Ensure all relocation/reconfiguration activities are performed in a manner consistent with documented processes and in accordance with the client’s and JLL's policies and procedures
Ensure operations manual is in place and updated (on account)
Provide a single point of contact for all relocation/reconfiguration project activities for client, regularly update client with updates to scope, schedule, and budget as necessary
Facilitate and document project meetings with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned
Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders
Develop and implement relocation/reconfiguration project plan and budget through collaboration with the facility manager, project manager and construction manager; as required procure and manage move labor, including vendor/contractor RFP, bidding process, evaluate proposals and recommend selection of vendor/contractor
Manage supporting suppliers
Perform data input into ARCHIBUS (or other CAFM) to maintain occupancy information (if applicable)
Develop and deliver required project specific reporting, and BU surveys
Coordinate schedule, budget and scope as necessary with various service providers
Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions, organize move orientations, and resolve post-project issues
Functions as a subject matter expert for a specific product or MAC or project service
Understands RFP/RFQ documents, contract and proposal terminology
Estimates proposal pricing as it relates to man hour assignments per specific project sub-task or price whole project depending on size undefined
Responsible for developing and implementing the detailed communication plan with client
Exhibit strong verbal communication skills at all levels of the client organization and across the extended project team
Meet or exceed client expectations by focusing on client goals and objectives and by holding the project team accountable while staying within scope, schedule, and budget
Identify and resolve critical client issues, or inform Team Lead/RMD when intervention is needed
Understand and adopt behaviors of the client culture; supervise JLL project team in following the same behavior
Keep client informed of project activities and seek client's cooperation and approval for implementation of any changes to the project plan