Rehabilitation Technician

State of Oklahoma • Ada, OK

4d

About The Position

Basic Purpose Positions in this job family are assigned responsibilities for performing skilled and complex technical work assisting professional rehabilitation staff in providing rehabilitation services to individuals with physical and mental disabilities, blindness or visual impairment. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Provides skilled technical assistance to rehabilitation staff in the provision of direct client services. Assist clients in completing application for services. Arranges and gathers medical diagnosis information and case related correspondence. Arranges and authorizes services which are included in an approved rehabilitation plan. Processes case data information not limited to; applications, eligibility data, Individualized Plans for Employment, case notes, closures, and authorizations. Maintains files and transfers case records through management information system. Performs tasks related to general office operations and reception duties based on office needs. Level I - This is the basic level where employees are assigned responsibilities for performing entry-level work in a training status under close supervision. In this role employees will be responsible for providing information pertaining to rehabilitation and visual services programs; arranging client medical procedures with vendors; researching and processing electronic case files and performing tasks related to general office operations. Employees at this level will receive training in the client application gathering process and in policy and procedure interpretation. Level II - This is the career level where employees are assigned responsibilities for a full range of activities. At this level employees arrange and coordinate client services and disseminate required information to vendors, clients, and staff; assists clients in completion of application; provides clients with area resource referral information; dispenses information regarding rehabilitation and visual services programs and procedures; learns client application gathering techniques and receives training in policies and procedures for rehabilitation services programs. Additional duties include general office operations, coordinating and arranging medical procedures with client and medical vendors; send referrals for vocational evaluation and skills analysis reports as assigned; researches, gathers and assembles data for electronic case files, and maintains an information system; obtains and disseminates employment information for case closure. Level III - This is the specialist level where employees are assigned advanced level work of a complex and difficult nature. In addition to tasks performed at Level I and II, duties will include the technical management of the caseload, i.e. gathers information for annual reviews, conducting follow-up of consumer’s progress, maintaining contact with medical, educational, personnel and/or vendors and collecting and arranging data and information. May act as team leader in focus work groups and may be assigned special duties as assistant to unit program manager. Position may be filled at Level I, II, or III. Position is located in the Division of Vocational Rehabilitation in Ada (VR86). Essential Functions: This position is responsible for maintaining physical and scanned files according to agency filing standards. Duties include timely and accurate processing of case information through the client data system, including but not limited to applications, eligibility data, Individual Plans for Employment (IPE’s), case narratives and authorizations per agency policy; assisting the VR Specialists in all phases of case management including applications, interviews, arranging and gathering diagnostic information, running monthly reports, gathering verification information and sending case related correspondences. Additional duties include performing general office and reception duties; as well as obtaining information necessary to make appropriate referrals to additional or alternative resources. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required. Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

Requirements

• Level I - Education and Experience requirements at this level consist of one year of experience in office technical clerical work.
• Level II - Education and Experience requirements at this level consist of two years of technical clerical work or an equivalent combination of education and experience.
• Level III - Education and Experience requirements at this level consist of two years of technical clerical experience plus one year of technical clerical experience in a vocational rehabilitation program; or a bachelor’s degree in rehabilitation counseling, orientation and mobility, rehabilitation teaching or vocational evaluation; or a bachelor’s degree in education, a behavioral science or a closely related field and one year of experience in career counseling, job placement, habilitation or a rehabilitation related field.
• Level I - Knowledge, Skills and Abilities required at this level include knowledge of basic computer functions; of spelling, punctuation and grammar; of basic arithmetic; and of office and agency policies and procedures. Ability is required to deal effectively and courteously with people; to exercise good judgment in evaluating situations and in making decisions; and to present ideas and facts effectively and accurately.
• Level II - Knowledge, Skills and Abilities required at this level include knowledge of basic computer functions; of spelling, punctuation and grammar; of basic arithmetic; of office and agency policies and procedures; and of rehabilitation services and programs. Ability is required to deal effectively and courteously with people; to exercise good judgment in evaluating situations and in making decisions; and to present ideas and facts effectively and accurately.
• Level III - Knowledge, Skills and Abilities required at this level include knowledge of basic computer functions; of spelling, punctuation and grammar; of basic arithmetic; of office and agency policies and procedures; of rehabilitation services and programs; and of casework management. Ability is required to deal effectively and courteously with people; to exercise good judgment in evaluating situations and in making decisions; and to present ideas and facts effectively and accurately.
• Applicants must be willing and able to fulfill all job-related travel normally associated with this position.
• Applicant must be willing to perform all job-related travel.

Nice To Haves

• Some positions may require proficiency in American Sign Language as demonstrated by the successful completion of a competency test administered by the Deaf and Hearing Impaired Unit of the Department of Rehabilitation Services.

Responsibilities

• Provides skilled technical assistance to rehabilitation staff in the provision of direct client services.
• Assist clients in completing application for services.
• Arranges and gathers medical diagnosis information and case related correspondence.
• Arranges and authorizes services which are included in an approved rehabilitation plan.
• Processes case data information not limited to; applications, eligibility data, Individualized Plans for Employment, case notes, closures, and authorizations.
• Maintains files and transfers case records through management information system.
• Performs tasks related to general office operations and reception duties based on office needs.
• This position is responsible for maintaining physical and scanned files according to agency filing standards.
• Duties include timely and accurate processing of case information through the client data system, including but not limited to applications, eligibility data, Individual Plans for Employment (IPE’s), case narratives and authorizations per agency policy
• assisting the VR Specialists in all phases of case management including applications, interviews, arranging and gathering diagnostic information, running monthly reports, gathering verification information and sending case related correspondences.
• Additional duties include performing general office and reception duties; as well as obtaining information necessary to make appropriate referrals to additional or alternative resources.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave for the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level