Regulatory Compliance Assistant (part-time)

State of Montana-posted about 1 month ago
Part-time • Entry Level
Onsite • Helena, MT
101-250 employees
Executive, Legislative, and Other General Government Support
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The Public Service Commission seeks a part-time Regulatory Compliance Assistant to join our Regulatory Compliance Team. This incredible team handles the consumer relations, water and sewer, telecommunications, and transportation programs to verify compliance within Montana to ensure fair prices, responsible business practices, and reliable services for Montana customers. This position offers a unique opportunity to work with an innovative state agency. The successful candidate will join our team of highly motivated staff who collaborate on interesting, meaningful, and critical work. Together we strive to meet our agency's goal of providing extraordinary service to the citizens of Montana. As part of a fun and dynamic compliance team, the duties below are shared amongst the team.

  • Fields incoming requests received on the Department's Consumer Assistance line and refers calls to the appropriate staff.
  • Creates and handles accounts such as registrations, licenses, organization profiles, consumer profiles, and consumer assistance case files, answers questions, and processes updates or modifications to these account files.
  • Facilitates public comment and access to Commission proceedings.
  • Reviews and processes routine requests and inquiries.
  • Enters data and maintains records in case management software platform in accordance with established procedures.
  • Remediates documents and transcriptions for compliance with Section 508 of the Rehabilitation Act.
  • Assists with developing consumer information, public relations, and education materials.
  • Answers the Department's main phone line and greets visitors.
  • Cross-trains with the front desk responsibilities as back up for vacations or during turnover.
  • Attends meetings and takes minutes/notes as required or when requested.
  • Assists with brown bag lunches and conference events as needed.
  • Performs document processing and records management as assigned.
  • Performs other duties to support unit or agency operations as needed.
  • General knowledge of administrative support duties, customer service practices, and office correspondence.
  • Knowledge of record keeping principles and practices.
  • Excellent written and verbal communication skills.
  • Detail oriented, time management, and problem-solving skills.
  • Ability to adhere to confidentiality and proper release of information.
  • Ability to use computer applications to input, retrieve, and analyze information.
  • Ability to learn and proficiently use database, web site editing, video conferencing, and other technology platforms.
  • Ability to work well with others, display positive teamwork skills, and take direction from multiple staff members.
  • Ability to maintain a positive attitude and function effectively under potentially stressful situations.
  • High-school diploma or equivalency and one year of professional administrative support experience.
  • Other combinations of education and experience may be considered.
  • On the first day of employment, employees and eligible dependents receive health coverage with medical, dental, vision, and prescriptions including free health care provided by the Montana Health Care Center.
  • Wellness programs, life insurance, and retirement plan choices are offered.
  • New employees also receive prorated 15 vacation days, 12 sick days, and paid holidays including a floating holiday.
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