Regulatory Board Administrative Assistant

Quality Staffing•Nashville, TN

12d•$32 - $32•Hybrid

About The Position

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Public Health Administrator/Regulatory Board Administrative Assistant to work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville, TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $32.00 per hour. Regulatory Board Administrative Assistant Job Summary: Under general supervision, this role will be responsible for regulatory boards administrative work and will handle moderately complex activities for a regulatory board necessary for the execution of statues and mandates licensing processes.

Requirements

Education equivalent to graduation from a standard high school and experience equivalent to four years of full-time work in one or a combination of the following: management, administrative support to management, or clerical experience.
Substitution of College Education for Experience: Course work credit received from an accredited college or university may substitute for the required experience on a month-for-month basis to a maximum of four years (e.g., 45 quarter hours may substitute for one year of the required experience) OR Experience equivalent to one year as a Regulatory Board Administrative Assistant 1 with the State of Tennessee.

Responsibilities

Review licensure/application, permits, and certifications for status, completeness, accuracy, and eligibility requirements based on policy, procedures, and law.
Make recommendation to accept or reject the application in accordance with pertinent laws, rules, and regulations, and forward recommendation to supervisor for approval.
Make determinations on requests for reciprocity and renewal, per policy, procedures, and law.
Evaluate licensing certificates, registration, or other statements of authority for completeness, accuracy, and eligibility requirements.
Ensure licenses and reports are completed accurately.
Ensure mandates and pronouncements are implemented as assigned.
Issue licenses, certificates, registration, or other statements of authority to practice in an occupation or profession.
Match payments to cashier's office with appropriate licensee's record; may process expenditure reports.
Enter and/or revise data from multiple sources into database; may post or adjust payments on licensee's record in computer.
Maintain and process license payment records and accounts for fees to include refunds and returned checks.
Prepare reports for submission to the board.
Maintain license payment records.
Coordinate the collection and preparation of reports.
Handle complaints and explain policies, procedures, and laws to applicants, members of the public, board and commission members, operating departments, and other entities.
Respond to applicant inquiries about licenses; supply requested information, records, or reports.
Provide information to other states or professional organizations surveying for information such as number of licensees or the cost of a license.
May notify applicants of passing or failing examination scores; may ensure applicants are notified of passage or failure.
Examine the status of the case from established computer databases.
Coordinate meetings for pertinent board of commissions.
Coordinate the scheduling of requisite competency examinations; ensure the testing dates, time, and place are set for test administrators.
Ensure the notification of the date time and place of the applicant's examination or interview.
Prepare meeting facility.
May ensure applicants are monitored during examinations and that applicants are notified of passage or failure.
Relate findings to appropriate personnel (e.g., supervisor, director, or attorney) of the status of the case.
Discuss critical deviations from standard policies and procedures with a supervisor; discuss issues concerning the preparation of reports with supervisor.
Collect expenditure reports; may collect reports from inspectors, investigators, and auditors.
May monitor or review the status of case investigations of individuals practicing pertinent occupations and professions; may monitor applicants during the examination.