Regulatory Affairs Specialist

Kiss Nail Products•Port Washington, NY

2d•$22 - $40

About The Position

The Regulatory Affairs Specialist supports compliance activities for KISS Products’ expanding portfolio, including cosmetics, skincare, OTC drug products, nail/hair chemical products, and small electronic beauty devices. This role assists in preparing and maintaining regulatory documentation, coordinating product registrations, ensuring compliance with U.S., EU and global regulations, and supporting cross-functional teams in product development and market launch. The Specialist will work under the supervision of Senior Regulatory Affairs Manager but will be expected to handle assigned tasks independently and manage multiple projects simultaneously in a fast-paced environment. Job Description: Regulatory Documentation & Compliance Organize, update, and maintain regulatory files, including SDS, ingredient lists, formulations, safety reports, labeling, IFRA / Allergen list, and test reports. Maintain internal regulatory databases (registration trackers, documentation logs, RA request systems). Support MoCRA-related responsibilities (facility registration, product listing, adverse event documentation). Product Registration & Submissions Ensure compliance with regional cosmetic regulations (e.g., U.S. FDA, MoCRA, Prop 65 (California), EU/UK Cosmetic Regulation, Health Canada etc.) OTC Drug Product Listing (FDA), Device Establishment Registration (Importer) Import compliance documents (CBP, FDA entry, formulation verification, certificates) Prepare and submit documentation packages to external labs, consultants, or regulatory partners. Labeling Review Review packaging artwork to ensure compliance with: FDA Cosmetic labeling rules, OTC Drug monograph labeling requirements, Device labeling (intended use, warnings, importer address), Global label requirements (EU/UK INCI, claims, languages) Track and implement changes when regulations or internal guidance is updated. Regulatory Assessment & Internal Support Assist in evaluating regulatory impact for formula changes, packaging changes, new SKUs / new markets, electronic device classification (cosmetic device vs medical device risk assessment) Help interpret regulatory rules and communicate key requirements to product development, R&D, QA, marketing, and sourcing teams. Cross-Functional Collaboration Communicate with foreign Vendors in Korea, China and other countries (ingredient and compliance information) Attend project team meetings and provide RA input with oversight. Coordinate with QA (documents, testing, recalls), R&D (Formulation), Marketing (claims review), Sourcing Support senior RA members during audits, regulatory inquiries, or agency communications. Continuous Improvement Draft or update SOPs, work instructions, and regulatory templates. Monitor new regulations and trends in Cosmetics, Devices, OTC, and Importer compliance. Participate in training or knowledge-sharing sessions, and may mentor interns/junior staff as needed.

Requirements

Bachelor of Science (B.S): Biology (Required)
0 - 2 years of relevant experience or industry exposure in a related field
Collaboration
Communication
Detail-Oriented
Documentations
Problem Solving
Korean

Responsibilities

Organize, update, and maintain regulatory files, including SDS, ingredient lists, formulations, safety reports, labeling, IFRA / Allergen list, and test reports.
Maintain internal regulatory databases (registration trackers, documentation logs, RA request systems).
Support MoCRA-related responsibilities (facility registration, product listing, adverse event documentation).
Ensure compliance with regional cosmetic regulations (e.g., U.S. FDA, MoCRA, Prop 65 (California), EU/UK Cosmetic Regulation, Health Canada etc.)
OTC Drug Product Listing (FDA), Device Establishment Registration (Importer)
Import compliance documents (CBP, FDA entry, formulation verification, certificates)
Prepare and submit documentation packages to external labs, consultants, or regulatory partners.
Review packaging artwork to ensure compliance with: FDA Cosmetic labeling rules, OTC Drug monograph labeling requirements, Device labeling (intended use, warnings, importer address), Global label requirements (EU/UK INCI, claims, languages)
Track and implement changes when regulations or internal guidance is updated.
Assist in evaluating regulatory impact for formula changes, packaging changes, new SKUs / new markets, electronic device classification (cosmetic device vs medical device risk assessment)
Help interpret regulatory rules and communicate key requirements to product development, R&D, QA, marketing, and sourcing teams.
Communicate with foreign Vendors in Korea, China and other countries (ingredient and compliance information)
Attend project team meetings and provide RA input with oversight.
Coordinate with QA (documents, testing, recalls), R&D (Formulation), Marketing (claims review), Sourcing
Support senior RA members during audits, regulatory inquiries, or agency communications.
Draft or update SOPs, work instructions, and regulatory templates.
Monitor new regulations and trends in Cosmetics, Devices, OTC, and Importer compliance.
Participate in training or knowledge-sharing sessions, and may mentor interns/junior staff as needed.

Benefits

Premium Medical Insurance Coverage
401(k) Savings Plan
Paid Time Off (PTO) based on seniority
Paid Holidays
Additional Workplace Offerings (subject to change or eligibility.)
Annual Bonus Plan
Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
Summer Fridays
Complimentary Gourmet Breakfast, Lunch, and Dinner
Relocation Support for New Hires
Work Anniversary Recognitions
Congratulatory & Condolence Gifts
Employee Referral Bonus Program
License/Certification Reimbursements
Corporate Employee Discounts
Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card
Commuter Support (Shuttle Bus Program and EZPass Support)
Vehicle Perks