Regulatory Affairs Associate

Kiss Products, Inc. • Port Washington, NY

2d • $19 - $37

About The Position

The Regulatory Affairs Associate will support compliance activities for KISS Products’ expanding global portfolio, including cosmetics, skincare, OTC drug products, nail and hair chemical products, and small electronic beauty devices. This role will be closely involved in the rollout of a new regulatory compliance system, supporting the organization and integration of ingredient, formulation, and labeling information across a large SKU portfolio. Over time, the Associate will take on increased responsibility for maintaining regulatory data accuracy and supporting ongoing system operations. The position reports to the Legal/RA Team Leader and requires the ability to manage assigned workstreams independently in a fast-paced, high-volume environment.

Requirements

• Bachelor’s Degree in chemistry, biology or biochemistry required
• Entry Level to 2 years of experience; experience with data entry, data management, or maintaining structured datasets is a plus.
• Strong organizational and time management skills, with the ability to manage large volumes of regulatory data, track multiple workstreams, and meet deadlines in a fast-paced environment.
• Detail-Oriented
• Documentations
• Problem Solving
• Collaboration
• Communication

Nice To Haves

• Proficiency in Korean is preferred but not required.

Responsibilities

• Participate as a key working member in the rollout of a new regulatory compliance and monitoring system supporting global RA activities.
• Support the migration, organization, and validation of ingredient, formulation, and labeling data across a large SKU portfolio (1,000+ SKUs).
• Work with internal teams (RA, QA, R&D, IT, Marketing) and external vendors to gather, standardize, and upload regulatory information into the system.
• Assist in identifying data gaps, inconsistencies, or legacy documentation issues and flag them for follow-up.
• Support system testing, data accuracy checks, and ongoing system maintenance following implementation.
• Organize, update, and maintain regulatory files, including SDS, ingredient lists, formulations, safety reports, labeling records, IFRA/allergen statements, and test reports.
• Maintain internal regulatory databases, trackers, and RA request systems, ensuring accuracy and traceability.
• Support MoCRA-related activities, including facility registration, product listing, and adverse event documentation, under guidance.
• Assist with global cosmetics registrations and notifications (EU/UK CPSR & CPNP, EWG, LATAM, APAC, Canada, etc.) in accordance with applicable regional regulations.
• Support OTC Drug Product Listing (FDA) and Device Establishment Registration (Importer).
• Prepare and organize import compliance documentation (CBP, FDA entry support, formulation verification, certificates).
• Compile documentation packages for submission to external labs, consultants, and regulatory partners.
• Review packaging artwork for compliance with FDA cosmetic labeling, OTC monograph requirements, device labeling rules, and global labeling standards (EU/UK INCI, language and claims requirements).
• Track and implement labeling updates driven by regulatory changes, internal guidance, or system-driven remediation efforts.
• Support regulatory assessments related to formula changes, packaging updates, new SKUs, new markets, and basic device classification issues.
• Assist in interpreting regulatory requirements and communicating clear, practical guidance to Product Development, R&D, QA, Marketing, and Sourcing teams.
• Communicate with overseas manufacturers and vendors (e.g., Korea, China, other regions) to obtain ingredient disclosures, compliance certifications, and technical documentation.
• Participate in cross-functional project meetings, providing regulatory input with appropriate oversight.
• Support senior RA team members during audits, regulatory inquiries, and agency communications.
• Assist in drafting and updating SOPs, work instructions, regulatory templates, and system-related workflows.
• Monitor regulatory developments in cosmetics, OTC products, devices, and import compliance; flag relevant trends or changes for escalation.
• Participate in internal training and knowledge-sharing initiatives; may support interns or junior staff as the team grows.

Benefits

• Premium Medical Insurance Coverage
• 401(k) Savings Plan
• Paid Time Off (PTO) based on seniority
• Paid Holidays
• Annual Bonus Plan
• Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
• Summer Fridays
• Complimentary Gourmet Breakfast, Lunch, and Dinner
• Relocation Support for New Hires
• Work Anniversary Recognitions
• Congratulatory & Condolence Gifts
• Employee Referral Bonus Program
• License/Certification Reimbursements
• Corporate Employee Discounts
• Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card
• Commuter Support (Shuttle Bus Program and EZPass Support)
• Vehicle Perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level