Registration Coordinator, Conferences and Events

Foundation for California Community Colleges • CA

84d • $24 - $25

About The Position

The Registration Coordinator position is an excellent opportunity for an individual with strong organization, communication, and interpersonal skills to provide support for the Foundation for California Community Colleges Conferences & Events team. You’ll be part of a dynamic nonprofit team that facilitates collaboration, accelerates innovation, and increases system-wide resources. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California.

Requirements

• Minimum of 2 years related client-side work experience in conception to execution of event planning, conference services and logistics.
• Minimum of 2 years of experience supporting a team.
• Event Registration Experience (virtual and in-person).
• Experience using CRM to track stakeholders lists; direct experience with Salesforce and/or Cvent is a plus.
• Any experience in an education or non-profit environment is preferred.
• Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships.
• Ability to organize event details such as catering, location, invite lists, special guests, technology set-up, and promotional materials.
• High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.

Nice To Haves

• Experience in an education or non-profit environment.

Responsibilities

• Create, manage, and update the Team Calendars, Department Manuals, shared folders, and all event-related record-keeping files and programs.
• Order, maintain, and manage the inventory tracker stock of event supplies.
• Assist with the collection and storage of event data to use for Dashboards and Year-End Reports.
• Manage the New Event Process: Adding the event to all calendars, creating a Google event folder, creating an ASANA project, adding the event to Salesforce, and maintaining throughout planning, adding to the Vision Resource Center (VRC) event calendar.
• Manage data through the entire registration process: launch registration, maintain registration process, enable waitlist, close registration, manage data for the event, and utilize data for timing of event.
• Manage on-site registration desk in use of OnArrival: greet and check in guests, process onsite payments, handle walk-in attendees, and answer questions.
• Management of all onsite volunteers – creating processes and documents for a smooth process onsite.
• Other duties as assigned.

Benefits

• Competitive compensation
• Generous PTO
• Holidays
• Medical, dental, and vision plans
• Flexible Spending Accounts, and Health Savings Accounts (HSA)
• Employee Assistance Program (EAP), and Wellness offerings
• CalPERS retirement program and optional 403(b) and 457 Retirement plans
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees