Registrar

Loudoun County Public Schools • Ashburn, VA

382d

About The Position

The Registrar at Loudoun County Public Schools plays a crucial role in supporting new families and ensuring compliance with state and local regulations for student registration. This position involves maintaining student records, including attendance, immunization, and grades, while also providing administrative support to school administrators and counselors. The Registrar is responsible for various tasks, including responding to inquiries, managing student registrations, and maintaining accurate documentation.

Requirements

• High School diploma or GED required.
• Demonstrates effective oral and written communication skills.
• Strong organization, interpersonal, and decision-making skills.
• Knowledge of MS Word, Excel, and Outlook.
• Ability to make all families feel welcome in the school and community.
• Ability to work efficiently and ensure accurate data entry.
• Exceptional customer support skills.
• Demonstrates ability to ensure confidentiality, discretion, and sensitivity to diverse family situations.
• Ability to work at a very fast pace and multitask.
• Knowledge of school-based software and data systems preferred.
• Knowledge of student information systems and reporting requirements preferred.

Nice To Haves

• Knowledge of school-based software and data systems preferred.
• Knowledge of student information systems and the complexities of reporting requirements preferred.

Responsibilities

• Responds to requests for information from the public, parents, staff, and other interested parties.
• Answers questions within area of authority and directs callers/visitors to appropriate locations or staff members.
• Collects required information to register new or transferring students and ensures all required documentation is provided.
• Manages school entry and verifies/document all personnel entering and leaving the school premises.
• Verifies student attendance and contacts parents or guardians to document absences, tardiness, and early pickups.
• Enrolls students into the student information systems manually or processes online pre-registrations.
• Directs students needing evaluation of English language skills or special education services to the appropriate offices.
• Assembles, prepares, and maintains student scholastic records per LCPS guidelines.
• Prepares and maintains various logs, spreadsheets, paperwork, and correspondence to ensure accuracy and completeness.
• Files documents and maintains an organized, confidential, and secure area for student records.
• Makes copies and sends documents electronically, by fax, or via mailing.
• Collects legal documentation and works with the Senior Registrar to maintain accurate data affecting ParentVUE and StudentVUE systems.
• Works closely with the Senior Registrar and other offices regarding unique registration scenarios.
• Assists families with activation of the ParentVUE system.
• Stays current on pupil accounting changes/requirements at the state and local level.
• Coordinates resources to provide translation services/interpreters where needed.

Benefits

• Competitive salary
• Full-time position with 11 months of work per year
• Supportive work environment in a school setting

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED