Registrar

Tulsa Honor Academy•Tulsa, OK

11d•$36,000 - $45,000

About The Position

Tulsa Honor Academy’s Network Registrar Coordinator is a member of our Network Leadership Team. The NRC provides essential technical and administrative support to ensure the accuracy and integrity of scholar records across the network. Working in close partnership with school-based Ops Teams, this role serves as a central resource for maintaining the "technical health" of the Student Information System. Their primary focus is to expand School Ops Team capacity by assisting with the high-volume data tasks—such as updating transcripts, processing records requests, and auditing scholar data—which allows school-based teams to focus on day-to-day campus operations. In this collaborative capacity, the NRC acts as a secondary layer of support for complex processes like master scheduling and state reporting. Rather than owning these processes in isolation, they work alongside school teams to ensure that credits are tracked correctly and that grade reporting cycles are completed on schedule. This is a role for a detail-oriented "doer" who enjoys standardizing workflows, resolving data discrepancies, and providing high-quality customer service to families and alumni during the enrollment and graduation phases.

Requirements

Bachelor’s degree preferred
High school diploma required
Bilingual (Spanish/English) required
2 years of experience as a school or district registrar or working in enrollment settings preferred
Experience preferred in
PowerSchool & PowerScheduler
Microsoft Excel & Google Sheets (VLOOKUPs, Pivot Tables, data cleaning)
State Reporting Portals
FERPA Compliance
Transcript & Graduation Requirement Auditing
Mass Data Entry & Auditing
Customer Service
Project Coordination & Communication
Process Documentation

Nice To Haves

Prior experience in a school serving a similar population to THA’s is preferred
Charter school experience is strongly preferred

Responsibilities

Transcript Management: Lead the maintenance of digital and physical student transcripts; ensure all historical grades, transfer credits, and test scores are updated and 100% accurate.
GPA & Class Rank: Maintain and update GPA and Class Rank calculations throughout the school year based on the network’s established academic cadence.
Credit Tracking & Auditing: Monitor scholar progress toward graduation requirements; proactively identify and report credit deficiencies to school leadership and the College Readiness Team.
Dual Enrollment Coordination: Partner with external higher-education institutions to ensure dual enrollment credits are mirrored correctly on high school transcripts.
Alumni Data Warehousing: Coordinate the archival of records for former scholars and manage the fulfillment of transcript requests for alumni post-graduation.
PowerSchool Administration: Support daily data entry and perform regular audits of the Student Information System (SIS) to ensure "clean" data for internal use and state reporting.
Scheduling Support: Assist school leadership in the technical build of master schedules and student course preferences within PowerSchool and PowerScheduler.
Contact Maintenance: Ensure scholar and guardian contact information is accurate and up-to-date within PowerSchool and secondary communication platforms.
Grade Reporting Cycles: Coordinate the collection and storage of quarterly and semester grades across the network in collaboration with Assistant Principals of Instruction.
State & Federal Reporting: Support the preparation and execution of specific data uploads required for mandatory state and federal reporting cycles.
Cumulative File Compliance: Audit and maintain cumulative files to ensure they meet legal and district standards (e.g., health records, birth certificates, and IEP/504 documentation).
Testing Coordination: Support network-wide testing logistics by ensuring student rosters and testing accommodations are correctly coded in all relevant systems.
Verification Services: Serve as the point of contact for outside agencies to verify student enrollment or graduation status.
Enrollment & Transfers: Manage the "records lifecycle" for student movement, including processing records requests for new scholars and ensuring files are sent promptly for withdrawing students.
Cross-Functional Collaboration: Act as the primary liaison between the Network Office and school-based operations teams to standardize data practices and workflows.
Family & Scholar Engagement: Provide high-quality, professional customer service when interfacing with families regarding enrollment questions or graduation status.