Registrar & Administrative Assistant to Division Heads

St. Mark’s Episcopal School•Houston, TX

5d•Onsite

About The Position

St. Mark’s Registrar and Administrative Assistant to the Division Heads is a crucial position for the students, families, and faculty of St. Mark’s Episcopal School. While this position encompasses many different duties, its primary function is handling student records and assisting the division heads with the support needed to manage the operations of the three divisions’ school programs.

Requirements

Experience with various platforms such as Google Workspace and student information systems with the ability to generate queries and reports.

Responsibilities

Oversees Permanent Record management ensuring all records comply with state regulations and school privacy policies.
Manages attendance, course scheduling, report cards and standardized test reporting in Blackbaud.
Manages outgoing student records and recommendation requests.
Maintains high school application and placement data for the school.
Annual ordering, invoicing, and maintenance of supplies for classrooms, supply closets, lounges and school offices.
Organize, update, and maintain the school calendar.
Serve as co-lead on the Logistics Team.
Support Division Heads with the planning, communication, and execution of various divisional programs and events.
Manage, train and assign substitute teachers.
Assist with preparing, collating, and mailing communications.
Assist in the front office and cover the front desk and phone as needed.
Support other offices as needed during seasonal events.
Attend and assist with divisional and all school meetings.
Participate in professional development opportunities to support best practices.
Other duties as assigned.