Regional Support Supervisor - Novato, CA

Anywhere•Novato, CA

24d

About The Position

The Regional Support Specialist Supervisor provides critical administrative, operational and customer service support to our branch offices, leaders, and agents in their pod of offices they oversee. This role will serve as the first point of escalation for questions and issues. The Lead will manage the workflow of the team and ensure there is coverage in all offices. They will provide coaching to the Regional Support Specialists in their pod. In addition to Lead responsibilities the role will serve as an RSS in a particular office. The RSS team will work together, spending time each week across a group of offices, providing support in a variety of ways including, but not limited to, processing agent transactions, acting as a liaison with our different departments and business partners, general office administration and customer service. This position plays a significant role in driving the success of our key principle of helping our agents live exceptional lives.

Requirements

2 or more years of in office branch support experience
Strong written and verbal communication skills
Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software.
Proficiency with Microsoft Office
Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams.
Customer focused, delivery oriented, ability to multi-task.
Willingness to be “nimble” and adjust priorities as needed.

Nice To Haves

1 or more years customer service experience preferred; Prior Real Estate office experience preferred.

Responsibilities

Serve as the first point of escalation for questions and issues.
Manage RSS workflow and employee absences.
Coach RSS’s within pod as opportunities arise
Liaison to Branch Managers in your pod
Support RSS Leadership with performance feedback
Manage RSS Team huddles in your pod.
Manage compliance issues.
Work on special projects as needed
In collaboration with our facilities and IT partners, ensure all items in the office remain in working order
Ensure needed office supplies are sufficiently stocked and organized, mail is distributed
Greet and direct agents/customers as needed
Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business
Support Agents with any technology, process or operationally related questions
Promote a friendly, inclusive office culture that reinforces our agent value proposition
Work with Agent Onboarding Team as needed to support agent onboarding process
Ensure our agents’ transactions are efficiently and accurately processed- commission payments are timely and adjustments are avoided
Scan physical checks as needed
Point of contact as needed for following up on missing documentation or escalation of transactional issues.
Database entry and updates – MLS, Transaction Manager
Ensure our agent’s transactions are complete for compliance, commission payments are timely and adjustments are avoided
Systems review of Trident and transaction manager, issue resolutions submitted through OnBase
Support Branch Manager as needed with maintaining office promotional items, sales meetings, new agent orientations and supporting office culture
Other duties as assigned.