Regional Quotations & Project Bid Specialist

PSS Industrial Group•Gillett, TX

41d•Hybrid

About The Position

Analyze RFQs/RFPs, drawings, and specs to build detailed material and labor take‑offs. Use pricing databases/quote software to model cost, margin, and delivery scenarios. Prepare formal quote packages. Lead regional bid timelines from pre‑bid “go/no‑go” to final submission, ensuring stakeholder inputs are version-controlled and branded. Schedule and run internal kick‑off, storyboard, and red-team reviews. Consolidate narrative, pricing, and supporting documents into compliant proposals. Collaborate with sales and operations teams in your region. Maintain strong relationships with distributors and customers in the territory. As needed negotiate and strategize with suppliers for the best regional pricing and lead times. Particularly on large orders. Develop bid strategies (pricing tiers, alternates, win themes). Track, analyze, and report on quote hit‑rate, margin, and competitor positioning; refine pricing models accordingly. Proactively follow up on outstanding bids and capture client feedback. Champion proposal templates, version control, and knowledgebase best practices. Archive quote data for audit, cost‑benchmarking, and lessons‑learned reviews.

Requirements

Education – Bachelor’s in Business, Engineering, Construction Management, or related field (or equivalent experience).
Experience – 3‑5 years in quotations, estimating, or bid coordination for construction, manufacturing, or technical products/services.
Technical Skills – Proficiency with quoting/ERP platforms (e.g., Salesforce CPQ, Oasis), strong Excel & cost‑modeling; familiarity with document‑control and collaboration tools.
Soft Skills – Exceptional attention to detail, deadline discipline, analytical thinking, persuasive written communication, and supplier/customer negotiation abilities.

Nice To Haves

Prior regional sales‑support exposure preferred.
APMP Foundation or similar proposal‑management credential desirable.

Responsibilities

Analyze RFQs/RFPs, drawings, and specs to build detailed material and labor take‑offs.
Use pricing databases/quote software to model cost, margin, and delivery scenarios.
Prepare formal quote packages.
Lead regional bid timelines from pre‑bid “go/no‑go” to final submission, ensuring stakeholder inputs are version-controlled and branded.
Schedule and run internal kick‑off, storyboard, and red-team reviews.
Consolidate narrative, pricing, and supporting documents into compliant proposals.
Collaborate with sales and operations teams in your region.
Maintain strong relationships with distributors and customers in the territory.
As needed negotiate and strategize with suppliers for the best regional pricing and lead times.
Develop bid strategies (pricing tiers, alternates, win themes).
Track, analyze, and report on quote hit‑rate, margin, and competitor positioning; refine pricing models accordingly.
Proactively follow up on outstanding bids and capture client feedback.
Champion proposal templates, version control, and knowledgebase best practices.
Archive quote data for audit, cost‑benchmarking, and lessons‑learned reviews.