Regional Project Accountant - Cost Accounting

Entek LLC•Longview, WA

16d

About The Position

We are seeking a detail-oriented, organized, and motivated Project Accountant to support both accounts payable and job cost accounting across multiple projects and regional locations. This role plays a critical part in ensuring accurate project cost tracking, timely vendor payments, and proper labor cost allocation through job cost timecard processing. Working alongside a companion Project Accountant focused on cash inflow and compliance, this position covers the cost side of the project financial partnership that project managers and leadership depend on. The ideal candidate will have a strong accounting foundation, experience working in project-based environments with multi-regional operations, and the ability to collaborate closely with project managers, operations, and finance leadership across different locations. This position requires excellent attention to detail, strong communication skills, a continuous improvement mindset, and comfort working in a fast-paced, multi-project environment.

Requirements

3+ years of experience in accounts payable, project accounting, or job cost accounting, preferably supporting multi-location or regional operations.
Strong understanding of AP processes, job costing, and general accounting principles.
Experience processing or reviewing job cost timecards or labor allocations.
Proficiency with ERP/accounting systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or project-based systems).
Excellent attention to detail with strong analytical and problem-solving skills.
Strong communication and customer service skills, with ability to work effectively across different locations and time zones.
Ability to manage multiple priorities and deadlines in a project-driven environment.
Intermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
Demonstrated ability to identify process improvements and contribute to operational efficiency.

Nice To Haves

Experience in construction, engineering, manufacturing, professional services, or other project-based environments.
Familiarity with job cost structures, cost codes, phases, and work breakdown structures.
Previous experience supporting multiple projects across regional operations or distributed teams.
Associate or bachelor’s degree in Accounting, Finance, or a related field.
Exposure to month-end close, audits, or financial reporting for projects.
Experience with process documentation, system implementations, or workflow optimization.
Experience with purchase order creation and procurement coordination in a construction or mechanical contracting environment.

Responsibilities

Accounts Payable & Vendor Management
Process high-volume vendor invoices accurately and efficiently across multiple projects and regional locations.
Review, code, and match invoices to purchase orders, contracts, and receiving documentation.
Ensure invoices are coded correctly to projects, cost codes, phases, and departments across companies in the region.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Monitor AP inboxes and respond to internal and external inquiries from multiple locations.
Prepare weekly payment runs and assist with check processing, ACH, and wire transfers; experience with positive pay a plus.
Maintain organized digital records and ensure compliance with company policies and audit requirements.
Assist with per diem requests and expense transaction processing.
Coordinate with the Project Accountant – Cash & Compliance to hold subcontractor payments until required lien waivers are received.
Project Accounting & Job Costing
Maintain accurate job cost records by reviewing and posting AP, labor, and other project-related costs across regional locations.
Review project expenses for accuracy, budget alignment, and proper authorization.
Support project managers at all companies in the region with cost tracking, cost-to-complete data, and budget variance questions.
Assist in identifying cost discrepancies, miscodings, or potential overruns and process corrections as appropriate.
Participate in month-end close activities related to project accounting, including accruals, reconciliations, and job cost reporting.
Purchase Order & Procurement Support
Create and send purchase orders for project materials, equipment, and subcontractor services.
Manage procurement tracking and delivery coordination to ensure materials arrive on schedule.
Review equipment, material, and subcontractor pricing against cost estimates and correct any discrepancies.
Enter inventory transfers onto work orders.
Timecard & Labor Cost Processing
Review, process, and validate job cost timecards for accuracy, completeness, and proper job/cost code allocation.
Coordinate with operations and project managers across region to resolve timecard discrepancies.
Ensure labor costs are posted accurately to projects in accordance with company policies and labor agreements.
Support payroll and accounting teams by providing accurate labor cost data for project reporting.
Manage travel and timely communication of per diem needs, per Entek policy.
Project Cost Closeout
In coordination with the project manager, prior to project closeout, review work orders for cost accuracy and completeness.
Reconcile final job costs against budget and flag remaining variances for PM review.
Coordinate with the Project Accountant – Cash & Compliance to ensure cost and revenue records are aligned before a project is marked complete.
Change Order Cost Processing
Assist with RFI and change order documentation as it relates to cost impact: enter approved cost adjustments onto work orders, route to appropriate parties, and file in job folders.
Review change order cost impacts against estimates and flag discrepancies to the project manager.
Systems & Process Improvement
Identify opportunities to streamline and improve accounts payable, job costing, and timecard processing workflows.
Recommend and help implement process enhancements that improve accuracy, efficiency, and regional consistency.
Participate in system upgrades, implementations, or optimization initiatives.
Document procedures and best practices to support scalability across regional operations.
Cross-Functional Collaboration
Collaborate closely with project managers, procurement, operations, payroll, and accounting teams across all regional locations.
Partner with the Project Accountant – Cash & Compliance to provide a complete financial picture (cost vs. revenue) for project reviews and management reporting.
Serve as a financial support partner to project teams, helping ensure timely and accurate cost reporting.
Assist with audits, documentation requests, and internal control processes as needed.
Maintain organized project cost files, documentation, and records from kickoff through closeout.