Regional Operations Coordinator

Butterfly Effects • Deerfield Beach, FL

3d

About The Position

Are you someone who thrives on organization, follow-through, and making sure nothing falls through the cracks? At Butterfly Effects, we are looking for a Regional Operations Coordinator to support the day-to-day operational needs of our South Florida region. This role is critical in creating the structure and support that allows our BCBAs and clinical leaders to stay focused on what matters most, delivering high-quality care to the families we serve.
You will be the operational backbone of the region, ensuring schedules are aligned, credentials are up to date, and technicians are progressing through training efficiently. If you enjoy working behind the scenes to make a meaningful impact, this role is for you.

Requirements

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with scheduling, credentialing, authorizations, or administrative coordination preferred
• Comfortable working with data, tracking progress, and maintaining accurate records
• Strong communication skills and ability to collaborate across teams
• Proactive mindset with a focus on problem-solving and continuous improvement

Nice To Haves

• Experience in healthcare, ABA, or a multi-site service environment is a plus

Responsibilities

• Coordinate and support scheduling needs across the region to ensure alignment between client services and staff availability
• Track staff credentialing and re-credentialing requirements, ensuring compliance with payer and regulatory standards
• Monitor and submit authorizations, partnering with clinical and administrative teams to avoid gaps in service
• Track technicians in training, ensuring timely progression through onboarding and training milestones
• Monitor technician hours to ensure they are meeting required thresholds and staying on track for certification and readiness
• Partner closely with BCBAs and regional leaders to reduce administrative burden and improve operational efficiency
• Provide general operational and administrative support, helping to streamline processes and maintain organization across the region
• Identify gaps or inefficiencies in workflows and proactively recommend improvements

Benefits

• Meaningful Impact: Be part of a mission-driven organization improving the lives of children and families
• Growth Opportunities: Opportunities to expand your operational and leadership skills in a growing organization
• Collaborative Environment: Work alongside clinical and operational leaders who are passionate about what they do
• Comprehensive Benefits: Medical, dental, vision, life insurance, and supplemental coverage options
• Retirement Savings: 401(k) to help you plan for the future
• Generous Time Off: PTO and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed