Regional Facility Manager

Cushman & Wakefield•Ontario, CA

22h•$114,750 - $135,000•Onsite

About The Position

The Regional Facility Manager is responsible for overseeing the day-to-day operations of 26 facilities located across California, Oregon, and Arizona, requiring 25% travel. This role ensures that all facility operations, including custodial services, life-safety systems, engineering, site services, and general maintenance, are conducted in adherence to C&W policies and client directives. Key responsibilities include managing contracts, supervising maintenance programs, promptly addressing tenant and occupant requests, and implementing programs to assess and resolve tenant needs in line with Service Level Agreements. The manager is also tasked with ensuring accurate and timely completion of various site-specific documentation and reports. Financial oversight is a significant part of the role, involving the preparation, review, and initial approval of budgets, financial reports, contracts, expenditures, and purchase orders, as well as contributing to capital budget development and cost reduction initiatives. Additionally, the position involves collecting and analyzing statistical data, hiring, training, and motivating facility personnel, conducting performance evaluations, and ensuring compliance with insurance requirements for tenants and vendors.

Requirements

Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience.
Ability to read and understand construction specifications and blueprints.
Proficient in understanding management agreements and contract language.
Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint).
Strong discipline of financial management including financial tracking, budgeting and forecasting.
Knowledge of Financial Systems (Yardi a plus).
Skilled in Building Management Systems maintenance and monitoring.
Ability to obtain/ maintain Drivers License and pass periodic Motoro Vehicle Records Checks.

Nice To Haves

Experience in leasing, construction, engineering and all facets of property operation and building management.
Experience with critical system environments.
Experience in the development and implementation of programs to drive out cost inefficiencies.
CMMS/Work Order Management experience.
Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications.
Other Engineering, Business or technical training or certifications.

Responsibilities

Ensure the day-to-day operations of the facility(ies) or campus, including custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives.
Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing.
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
Respond positively and promptly to requests from building tenants and occupants.
Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s).
Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required.
Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.
Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans.
Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.
Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives.
Hire, train and motivate facility personnel.
Maintain positive staff relations.
Conduct or approve performance evaluations for staff.
Thoroughly familiar with the management contract and all requirements contained therein.
Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required.