Regional Facilities Associate

Houlihan Lokey • Dallas, TX

83d • $28 - $31

About The Position

The Regional Facilities Associate is responsible for providing day-to-day support for the Regional Office Manager. This involves various responsibilities, including, but not limited to local process management, project management, responding to facilities related inquiries, spearheading rollouts, building security management, vendor relationships and coverage in related areas for the Office Management Group.

Requirements

• 1-2 years facilities, customer service or hospitality related experience preferred.
• Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through).
• Strong analytical, organizational, and problem-solving capability.
• Basic project management skills.
• Understanding of safety regulations in offices.
• Familiarity with office equipment and security systems.
• Significant experience working with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to multi-task in a fast-paced environment.
• Strong interpersonal and customer service skills with clients and team members.
• Strong, clear and professional written and verbal communication skills.
• Ability to actively listen and accurately interpret directions and instructions.
• Actively seeks and responds positively to feedback; highly coachable.
• Takes personal responsibility for the quality and timeliness of work; achieves results with little oversight.
• 'Can-do' attitude and proactive, solution-focused individual.
• Exercise good judgment, a high level of integrity and ability to maintain confidentiality at all times.
• Displays a level of professionalism in accordance with the Company’s values.
• Ability and desire to help define role and develop new skills, as specific responsibilities may change over time.
• Ability to have a flexible work schedule.

Responsibilities

• Assists in ensuring efficient management of the US offices and property; recommends additions and alterations to the physical property.
• Follows standard operating procedures for office opening and closing requirements, security, and office appearance, and follows up to ensure compliance.
• Acts as designated point of contact for Williams Lea and works closely with WL manager on staffing for US offices.
• Provides coverage for Office Managers or local points of contact during PTO/leaves of absence.
• Facilitates necessary training for office-related applications (Eptura, Open Path, Doordash, Condeco).
• Plays a key role in the deployment of regional rollouts.
• Helps offices form committees for HL initiatives and hold regular check-ins to make sure they are on track from an OMG perspective (Charity, Healthy Living, Social).
• Partners with Regional OMG to evaluate facilities staff performance against corporate policies and procedures and escalate issues to the ROMG when necessary.
• Supports OMs in identifying and monitoring the procurement and expense targets of all office needs.
• Works in conjunction with Regional Workplace Associate on processes related to the office purchasing credit card.
• Reviews and makes necessary adjustments to local policies to remain in compliance with the corporate accounting and financial requirements.
• Participates in monthly conference calls and communicates pertinent information to other office managers and corporate heads.
• Distributes materials developed at regional level with other managers and ensures timely communication of all operational information; collaborates with senior management to drive implementation.
• Assists in managing floor plans and the software rollout (Eptura).
• Works closely with Regional Workplace Associate to oversee officewide budgets and supervise expenditures under approved budgets.
• Coordinates with Hospitality Manager and Facilities teams to track regular maintenance of equipment (e.g., heating and HVAC system, alarms, security cameras) and contracts for quarterly leases.
• Regional administrator for Open Path (access to all US offices).
• Ensures compliance with health and safety regulations.
• Tracks holiday event expenses across US offices.
• Serves as the creator and editor for the Office Management Group page of the intranet (The Hub), maintaining and updating a variety of resources including up to date office floorplans.
• Travel to offices to assist with buildouts, escalated facilities issues, and to exhibit regional presence.
• Aids the Regional OM as needed.
• Guides employees to the appropriate resources to resolve office related inquiries or issues.
• Provides support for regional projects and perform duties as assigned.

Benefits

• Competitive total compensation package, which may include discretionary incentive compensation.
• Health and safety regulations compliance.
• Flexible work schedule.

What This Job Offers