Regional Event Coordinator

Apartment List

3h•$24 - $40•Remote

About The Position

As our Events Coordinator, you'll support the Events Manager in planning, organizing, and executing events, ensuring smooth operations and participant satisfaction. You’ll plan and execute one regional field event per month, and offer support for two major industry conferences. This is a short term (4 month) contract role. Remote within the US. The pay rate for this role will be $24-$40/hour, 30-40 hours per week. Travel for this role is optional, and limited to one event per month depending on interest and availability.

Requirements

3-5 years of event coordination experience, with experience handling large events required
Spreadsheet expertise for tracking and organizing event details
A problem-solving mindset that thrives under pressure
Clear, concise communication skills
Embraces our company’s core operating principles, can represent our brand and culture effectively through thoughtful and seamless execution of these key in-person gatherings.

Nice To Haves

Experience supporting B2B sales teams (beneficial)

Responsibilities

Coordinate travel and accommodations for event participants
Source locations and ideas for events of all sizes
Assist with budget management and tracking expenses
Support vendor negotiations and maintain vendor relationships
Manage attendee registration and send timely reminders for travel planning
Help create and maintain event logistics and timelines
Coordinate logistical elements including venue confirmations, travel, and check-in processes
Assist with event setup and provide crucial onsite support
Help troubleshoot issues as they arise with a calm, solution-focused approach
Compile post-event reports with attendance numbers and feedback
Send internal communications like Slack messages and email reminders
Support the Events Manager in making each event successful from planning to execution