Regional Enrollment and Eligibility Coordinator

YMCA of Metropolitan Chicago-posted about 2 months ago

$48,000 - $50,000/Yr

Full-time • Entry Level

Palatine, IL

1,001-5,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

Resume

Match Score

Upload and Match ResumeTrack Jobs with Teal

The YMCA of Metropolitan Chicago is hiring a full-time Regional Enrollment and Eligibility Coordinator to facilitate the recruitment and enrollment of youth in the after-school, camp, and enrichment programs for Buehler YMCA located in Palatine, IL, Sage YMCA, located in Crystal Lake, IL, and YMCA Camp Duncan located in Volo, IL. As the Regional Enrollment and Eligibility Coordinator, you will facilitate the recruitment and enrollment of youth in the after school, camp and enrichment programs. The Enrollment and Eligibility Coordinator is responsible for ensuring that funding requirements such as Child Care Eligibility Applications, Change of Providers, and Re-determinations are completed and submitted in an accurate and timely manner in order to maximize billing and funding levels. Additionally, the Enrollment and Eligibility Coordinator must ensure that all YMCA enrollment requirements are completed. The salary range is $48,000-$50,000 per year with full-time benefits and opportunities to grow within the organization Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including: Competitive salaries reflecting your skills and experience. Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership. Generous PTO and paid holidays, with flexible work hours for work-life balance. 403(b) plan with company contributions for eligible employees after 2 years of service. Continuous learning opportunities through workshops and training programs. Supportive work environment valuing diversity, equity, and inclusion. Discounts on programs, employee assistance programs, and company-sponsored events.

Assists Regional Director of out of school time and program specific directors with recruitment efforts, including distribution of promotional materials to families and attending school-wide parent/family engagement events such as parent orientation, open houses and report card pick-up for OST programs.
Completes childcare eligibility applications and re-determinations with parent applicants. Determines eligibility, calculates and collects parent co-payments.
Distributes enrollment packets and parent handbooks to families, ensures comprehensive completion of the enrollment packet and enrolls students in the program.
Assists with assigned center locations with day camp enrollment.
Maintains tickler file/spreadsheet to ensure timely re-determination and submission of eligibility. Sends notices to parents 30 days prior to eligibility expiration and follows up to ensure that all required documents are submitted.
Develops and maintains eligibility files on all enrolled families.
Maintains sign in sheets and has a system for tracking.
Completes childcare billing monthly. Reports on unbilled children/days of service and resolves all unbilled issues. Authorizes supplemental billings.
Follows up with parents regarding collection of co-payments and fees. Enters and maintains co-payment data on tracking spreadsheet.
Manages partnership with CCR&R agencies to ensure submissions are reviewed and our families get clear guidance.
Participates in all audits and ensures documentation is always audit ready.
Assists with parent communication and ensures the registration process is seamless.

Minimum of an Associate's Degree in Business Administration, Management, Accounting or equivalent work/education experience
Ability to travel locally using own vehicle throughout the Chicagoland area (city and suburbs) with current, valid driver's license
Knowledge and experience in eligibility standards for a childcare program
Previous administrative experience required
Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders and constituents and to work in a diverse group is required
Ability to organize and prioritize multiple, competing for priorities to maximize personal and team effectiveness.
Demonstrated member relations/customer service skills and skilled in problem-solving and complaint resolution.
Proficiency in Microsoft Office (e.g. Word, Excel), email; ability to learn and adapt to new technology.
Outstanding written/verbal communications with the ability to adapt the message to an audience
Commitment to, and a passion for, the YMCA of Metro Chicago's mission.
Meet physical qualifications required as outlined in the job description. The YMCA will provide reasonable accommodations for persons with disabilities.
Supports the YMCA's commitment to child abuse prevention by:
Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
Reporting any suspicious behavior and violation of policy and procedures to your supervisor
Completing all child abuse prevention training as required

Competitive salaries reflecting your skills and experience.
Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
Generous PTO and paid holidays, with flexible work hours for work-life balance.
403(b) plan with company contributions for eligible employees after 2 years of service.
Continuous learning opportunities through workshops and training programs.
Supportive work environment valuing diversity, equity, and inclusion.
Discounts on programs, employee assistance programs, and company-sponsored events.

Track Jobs with Teal

Job Search Resources

•

Resume Builder

•

Enrollment Specialist Resume Examples

•

Cover Letter Examples

Regional Enrollment and Eligibility Coordinator

Job Search Resources

Tools

Career Hubs

Guides

Company