Regional Administrative Coordinator - IDEA Tampa Bay (Immediate Opening)

IDEA Public Schools • Tampa, FL

5d • $18 - $23

About The Position

Role Mission: IDEA Administrative Coordinator s provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality .

Requirements

• Education: High school diploma , associate or bachelor's degree preferred
• Experience: 2+ years’ experience working in an administrative support position
• Knowledge and Skills: Familiarity with Microsoft Office
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Exceptional organizational skills
• Ability to follow written instructions
• Experience working in an administrative support position
• Ability to think proactively and work with minimal direction
• Ability to pleasantly communicate with all levels of staff and the public

Responsibilities

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
• Cover the front office during receptionist lunch breaks or vacancies
• Provide supervision during lunch/recess duty
• Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
• Call families of absent students each day
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
• Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
• Onboard new students and families throughout the year as needed on behalf of principal
• Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
• Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments
• Complete other duties as they arise or are needed by the principal

Benefits

• Compensation: Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.
• Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children.
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employe r -Paid Mental/Behavioral Health : 5 face-to-face counseling sessions within a yea r , unlimited 24/7 telephonic counseling , and other work-life services available at no cost.
• Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a n e mployer paid 403(b) retirement matching of up to 4% of your annual compensation.
• IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees