Refinance Transaction Coordinator

Fairway Independent Mortgage Corporation • Madison, WI

4d • Hybrid

About The Position

We offer a hybrid schedule for this position, requiring a local presence at our Madison, WI, location. As a Refinance Transaction Coordinator, you will be the engine behind a seamless closing experience. You’ll manage the full lifecycle of real estate refinance transactions—from initial pre-closing review to final post-closing integration. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and prides themselves on delivering accuracy and exceptional service to lenders, brokers, and borrowers alike. Fairway Home Mortgage, founded in 1996, is a nationwide leader in the mortgage industry. Customer service is at the heart of everything we do. We deliver personalized loan solutions with some of the fastest turn times in the industry. Our mission is to act as trusted advisors, guiding clients through every step of the mortgage process to exceed expectations and ensure satisfaction. Our culture promotes innovation, growth, and collaboration, offering exciting career paths and professional development. Whether you're starting out or advancing your career, Fairway is a place where your skills and ambitions can thrive.

Requirements

• 1+ years of experience in a mortgage title or a closing company setting (required), processing both refinance and purchase transactions.
• A strong understanding of the national refinance landscape and the end-to-end real estate lending process.
• Proven ability to make sound business decisions and solve problems in a high-volume, rapidly changing environment.

Nice To Haves

• Hands-on experience with ResWare or similar closing software is highly preferred.

Responsibilities

• Lead the pre-closing, closing, and post-closing phases for national refinance transactions.
• Review and approve critical documents, including title commitments, policies, residential settlement statements (CDs), and affidavits.
• Proactively identify and obtain curative documents to clear title hurdles and ensure files are ready for a smooth closing.
• Coordinate signing schedules and maintain punctual, professional communication with all stakeholders—ensuring everyone stays informed and on track.
• Ensure every file strictly adheres to contracts, mortgages, deeds, and title policy requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees