RECRUITMENT EXECUTIVE ASSISTANT

VaVa Virtual Assistants

18d•Remote

About The Position

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia. We help businesses thrive by connecting them with one of our virtual professionals for specialized support across various industries. While our team is remote, we enjoy getting to know one another through daily conversation, project collaboration, and all-company virtual gatherings. We are looking for a skilled Recruitment Executive Assistant who is capable of providing administrative support to the recruitment team and assisting in the smooth functioning of the hiring process. You will be the backbone of the recruitment efforts, ensuring that all administrative tasks are handled efficiently and effectively. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our VaVa Team. This community is made up of kind, talented, and driven contractors who truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company’s mission, vision, and values. Please look closely at the requirements and qualifications listed below as these will lead to success in this role. We sincerely appreciate your interest in joining our team! The focus of this role is to assist in continuously filling job openings, adding candidates to our queue, and aiding in facilitating the onboarding processes for all independent contractor and employee roles as needed.

Requirements

Must reside and be authorized to work in the United States
At least 2 years of the demonstrated experience of talent location and recruitment, ideally for a virtual workforce
Familiar with recruiting and onboarding both employees and independent contractors
At least 2 years of experience working in a virtual role
Excellent communication skills, both verbal and written
A demonstrated commitment to high professional ethical standards and a diverse workplace
Open to direction and collaborative work style and commitment to get the job done
Available up to 20 hours per week
Experience with Applicant Tracking Systems (ATS) such as: JazzHR, BambooHR, etc.
Experience with course and document creation programs such as: Teachable, Canva, etc.
Experience and comfortability with a range of virtual technology such as Calendly, Slack, Zoom, Monday.com, Airtable, Dropbox, Google Suite, and Microsoft Office.

Nice To Haves

HR knowledge or certification is a plus

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments for recruiters and candidates.
Handle phone calls, emails, and correspondence related to recruitment activities.
Prepare and distribute recruitment-related documents such as job descriptions, offer letters, and interview schedules.
Maintain organized and up-to-date recruitment files and databases.
Assist with contractor and client data management and organization.
Serve as the main point of contact for candidates throughout the recruitment process, providing them with necessary information and support.
Coordinate and conduct candidate video interviews.
Collect and organize candidate feedback from interviewers and hiring managers.
Assist in the onboarding process for new contractors and employees, ensuring all necessary paperwork is completed accurately and on time.
Assist recruiters in sourcing and reviewing candidates through various channels, including job boards, social media, and professional networks.
Help in screening resumes and sending initial candidate assessments.
Track recruitment metrics and generate reports as needed.
Collaborate with hiring managers, team members, and clients to understand their recruitment needs and priorities.
Communicate effectively with candidates, hiring managers, and clients to provide updates and gather necessary information.
Foster positive relationships with internal and external colleagues involved in the recruitment process.
Identify opportunities to streamline, improve, and automate recruitment processes and procedures.
Stay updated on industry best practices and trends in recruitment and suggest innovative solutions to enhance efficiency and effectiveness.