Recruitment Coordinator

SewerAI Corporation•Walnut Creek, CA

11h•$82,000 - $92,000•Hybrid

About The Position

We’re looking for a Recruitment Coordinator to support our growing team by keeping recruiting operations running smoothly—from scheduling and candidate experience to job postings, pipeline hygiene, and onboarding coordination. This is a great role for someone who is organized, people-first, and excited to grow in Talent/People Ops. You’ll report to our Senior Recruiter and work a hybrid schedule out of our Walnut Creek office. Due to the nature of this role—including time-sensitive tasks, occasional last-minute errands, extended in-office collaboration, and periodic physical setups—regular onsite availability at the designated office location is required. Because of this we will be prioritizing candidates that live near the City of Walnut Creek.

Requirements

1–3 years of experience in recruiting coordination, HR/People Ops, scheduling, or administrative support (or equivalent)
Strong attention to detail and comfort juggling multiple priorities
Clear, professional written and verbal communication
High accountability and follow-through—you like closing loops
Comfortable using an ATS and Google Workspace (Docs/Sheets/Calendar); quick to learn new tools
Positive, helpful presence—candidates and teammates enjoy working with you

Nice To Haves

Experience supporting onboarding or HR admin workflows
Familiarity with sourcing platforms (LinkedIn Recruiter & Ashby) and job boards
Experience coordinating onsite interviews and office logistics

Responsibilities

Coordinate interview scheduling across multiple calendars, time zones, and stakeholder groups
Communicate with candidates professionally and promptly; ensure a high-touch, polished experience
Prepare interview details (Zoom links, onsite logistics, etc) and send confirmations/reminders
Track candidate progress through the interview process and help keep processes moving
Create/edit templates for candidate communications
Coordination and ownership of recruiting matrix and reporting.
Reference Checks when needed.
Post roles across job boards, LinkedIn, and our careers page; manage reposting/refreshing as needed
Maintain clean pipeline data in our ATS (stages, notes, tags, disposition reasons)
Support the Senior Recruiter with candidate outreach coordination and follow-ups
Assist with collecting candidate feedback in a timely manner
Coordinate onboarding logistics for new hires (ordering new hire equipment, start date confirmations, initiate background checks and other pre-boarding steps, mailing out new hire kits)
Partner with hiring managers and People Ops to ensure new hires are set up for a smooth Day 1 experience
Help organize onboarding materials
Support light office operations: welcoming visitors/candidates, coordinating conference rooms, and keeping shared spaces organized
Assist with ordering office supplies/food
Assist with occasional in-office tasks (mail/packages, supplies, basic coordination for office meetings & team onsite days, scheduling coordination with Co-Founders & Leaders)
Over time, take on responsibility to recruit select entry-level roles (coordinating screens, supporting offer process, and maintaining pipeline health)
Opportunities to proactively source candidates
Support HR & Recruiting projects such as process improvements, templates, reporting, and candidate experience initiatives