Recruitment Administrative Coordinator

IU Health•Indianapolis, IN

About The Position

The Recruitment Coordinator plays a key role in supporting hiring by managing the logistical, administrative, and communication needs of the recruitment process. This position helps ensure a smooth and professional experience for candidates and stakeholders by coordinating interviews, organizing visit activities, and facilitating timely information flow between HR, search committees, and departmental leaders. The coordinator also contributes to onboarding activities and supports targeted outreach efforts to strengthen recruitment for specialized or hard‑to‑fill roles. Department Specific Responsibilities - Creates and organizes candidate itineraries, assists in coordination of travel arrangements, and manages all events associated with onsite visits. - Coordinates and schedules interview times on clinical staff’s calendars for onsite visits. - Collaborates with the HR team to provide search committees with application materials. - Coordinates virtual interviews and ensures all participants have the necessary information and access. - Collects and organizes feedback from clinical staff following virtual and onsite interviews. - Maintains onboarding checklists for new hires, ensuring compliance with guidelines and policies. - Assists with onboarding and new‑hire orientation activities. - Serves as the primary liaison and point of contact for all onsite recruitment logistics. - Escorts candidates to meetings and locations throughout their onsite visit. - Conducts targeted sourcing and recruitment marketing strategies to attract candidates Responsibilities Connect to Promise - Demonstrates a commitment to IU Health's mission, vision, and values by exhibiting behaviors and delivering results that align with the strategic direction of the organization. Ensure IU Health is working toward its vision of improving the health of all Hoosiers by providing the best care for each person as we practice our values of purpose, excellence, compassion and team. Communication - Expresses thoughts, ideas and opinions clearly, fluently and concisely. Listens attentively to others and responds appropriately to questions and comments. Asks appropriate questions in order to obtain information and to determine the needs of others. Comprehends and follows instructions. Relationship Building - Establishes and maintains respectful working relations with internal and external customers by being courteous and helpful in all interactions. Shows appreciation and respect for customers' needs, expectations and perspectives. Represents organization by demonstrating behaviors that reflect an attitude of customer service, responsiveness, and concern. Execution - Produces on-time, high-quality work deliverables. Achieves individual and team metrics as applicable. Time Management - Organizes one's own work activities and uses time management techniques to meet deadlines. Adheres to time management policies, such as scheduled breaks, clocking in and out procedures, notification required for paid time off, etc. Qualifications Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care. IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report. A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all. With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence. At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development. Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states. Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

Requirements

High School Diploma/GED is required.
Requires 4-6 years of relevant administrative experience in a healthcare or complex organizational setting.
Requires experience supporting senior leaders and managing sensitive information.
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).
Requires proficiency in EMR and medical terminology for clinical care focused positions.

Nice To Haves

Experience with a matrix organization and complex work environment is a plus.

Responsibilities

Creates and organizes candidate itineraries, assists in coordination of travel arrangements, and manages all events associated with onsite visits.
Coordinates and schedules interview times on clinical staff’s calendars for onsite visits.
Collaborates with the HR team to provide search committees with application materials.
Coordinates virtual interviews and ensures all participants have the necessary information and access.
Collects and organizes feedback from clinical staff following virtual and onsite interviews.
Maintains onboarding checklists for new hires, ensuring compliance with guidelines and policies.
Assists with onboarding and new‑hire orientation activities.
Serves as the primary liaison and point of contact for all onsite recruitment logistics.
Escorts candidates to meetings and locations throughout their onsite visit.
Conducts targeted sourcing and recruitment marketing strategies to attract candidates
Demonstrates a commitment to IU Health's mission, vision, and values by exhibiting behaviors and delivering results that align with the strategic direction of the organization.
Expresses thoughts, ideas and opinions clearly, fluently and concisely.
Listens attentively to others and responds appropriately to questions and comments.
Asks appropriate questions in order to obtain information and to determine the needs of others.
Establishes and maintains respectful working relations with internal and external customers by being courteous and helpful in all interactions.
Shows appreciation and respect for customers' needs, expectations and perspectives.
Represents organization by demonstrating behaviors that reflect an attitude of customer service, responsiveness, and concern.
Produces on-time, high-quality work deliverables.
Achieves individual and team metrics as applicable.
Organizes one's own work activities and uses time management techniques to meet deadlines.
Adheres to time management policies, such as scheduled breaks, clocking in and out procedures, notification required for paid time off, etc.