Recruiting Coordinator- Temp to Perm

Real Chemistry

105d • $30

About The Position

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries. Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities. Discover your purpose. Embrace innovation. Experience #LifeatRealChem. At Real Chemistry, we’re always evolving – and so is our Talent Acquisition team. We're looking for a dynamic and detail-oriented Talent Acquisition Coordinator (Floater) to join us in a temp-to-perm capacity, supporting our team of recruiters across multiple capabilities and business units. You’ll be a key partner in driving forward seamless and efficient hiring processes, ensuring a best-in-class experience for candidates and hiring teams alike.

Requirements

• 1–3 years of experience in Talent Acquisition coordination or recruitment support, ideally in an agency or high-growth environment.
• Familiarity with applicant tracking systems (Greenhouse strongly preferred; Workday experience a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and Teams.
• Exceptional organizational skills, follow-through, and communication abilities.
• Ability to work independently while being a collaborative, responsive team player.

Responsibilities

• Act as a flexible recruitment operations support for multiple recruiters across a variety of disciplines.
• Schedule interviews and manage all logistics across time zones and stakeholders, ensuring a smooth and timely candidate experience.
• Collect and track interview feedback to inform next steps and improve process quality.
• Maintain accurate requisition and candidate data within Greenhouse and Workday, partnering closely with TA Partners, Finance, and Resource Management.
• Draft and send offer documents with precision and ensure timely initiation and review of background checks.
• Ensure a seamless handoff of new hires to the onboarding team by completing all pre-boarding steps.
• Partner with the TA Operations Manager to help manage freelance/temp hiring processes, onboarding workflows, and system documentation.
• Support Greenhouse adoption and training efforts across hiring teams to ensure successful system implementation and usage.
• Jump in on ad hoc projects and team priorities – from pipeline reporting to system clean-up to process improvements.

Benefits

• Comprehensive benefit program and perks, tailored to your region.
• Free snacks in offices.
• Generous holiday and paid time off.
• Options for private medical, dental, and vision plans.
• Support in saving for the future.
• Mental wellness coaching and support.
• Access to more than 13,000 online classes with LinkedIn Learning.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees