Recruiting Coordinator - GovCon

Essnova Solutions, Inc. • Birmingham, AL

70d

About The Position

Essnova Solutions, Inc. is an SBA 8(a)/HUBZone-certified small business and one of the fastest growing federal contractors in the U.S. We provide innovative solutions across IT, cybersecurity, healthcare, geospatial, and environmental services. With access to powerful contract vehicles—including GSA OASIS+, Seaport NxG, FAA eFAST, GSA MAS, and 8(a) STARS III—our team delivers mission-critical support to over 40 federal agencies. We are ISO 9001, ISO 27001, and CMMI Level 3 certified, with an uncompromising commitment to quality and compliance. We are seeking a Recruitment Coordinator to support our rapidly expanding Talent Acquisition function and ensure our hiring processes are efficient, compliant, and candidate friendly. This role is central to aligning our recruiting operations with business growth, customer delivery, and federal compliance standards.

Requirements

• Bachelor’s degree in Business, HR, Communications, or related field; or equivalent combination of education and relevant experience.
• 2+ years of experience in recruitment coordination, HR support, or project administration within a fast-paced environment.
• Strong organizational skills with proven ability to manage multiple priorities under tight deadlines.
• Excellent written and verbal communication skills, with a professional and candidate-centric demeanor.
• Proficiency in MS Office (Excel, Word, Outlook, Teams) and comfort working with ATS/CRM platforms (preferably Workable).
• Familiarity with federal contracting environment, including security clearance requirements and compliance standards.

Nice To Haves

• Experience supporting recruiting in a GovCon or highly regulated industry.
• Working knowledge of OFCCP, EEOC, and FAR/DFARS compliance standards.
• Exposure to high-volume recruiting environments with federal contract roles.
• Familiarity with SharePoint, ClickUp, Workable, RecruitCRM, or similar platforms.

Responsibilities

• Assist in the scheduling of candidate interviews across multiple time zones and stakeholders.
• Coordinate end-to-end interview logistics, including candidate communications, video conferencing, interview panels, and follow-up correspondence.
• Assist in maintaining recruiting trackers, SharePoint files, and applicant status logs with high accuracy and timeliness.
• Ensure consistency in candidate documentation, compliance checklists, and reference tracking.
• Communicate professionally and promptly with candidates throughout the hiring process.
• Maintain meticulous records and track progress of candidates in the pre-hire process.
• Assist in posting job openings on internal and external job boards as needed.
• Collaborate with recruiters and hiring managers to ensure a seamless hiring process.
• Track and report on recruiting metrics and KPIs.
• Schedule debrief sessions for Hiring Managers and recruiters.
• Initiate candidate assessments, send candidate reminder notifications, and record testing results within the applicant tracking system.
• Post job requisitions, at the direction of the recruiting team.
• Assist recruiting team in capturing accurate recruiting data and sharing with business partners and recruiting team members.
• Other recruiting administrative projects or tasks as assigned.
• Serve as the first point of contact for candidates, ensuring timely, professional, and compliant communications throughout the hiring lifecycle.
• Monitor application inflow in ATS/CRM systems, flagging priority candidates and bottlenecks to recruiters and hiring managers.
• Conduct initial resume reviews against minimum requirements.
• Draft and send candidate outreach messages, leveraging company branding and professional templates.
• Ensure all recruiting activities are compliant with OFCCP, EEOC, and contract specific federal regulations.
• Manage audit-ready records of candidate pipelines, interview outcomes, and hiring decisions.
• Support creation of recruiting metrics dashboards for leadership reporting.
• Maintain and update job postings on external job boards, company website, and contract vehicles.
• Partner with recruiters to continuously refine sourcing strategies, outreach campaigns, and interview processes.
• Assist in ATS/CRM administration, including candidate status updates, requisition postings, and reporting.

Benefits

• Competitive salary, benefits, and growth opportunities within a dynamic and mission-driven team.

What This Job Offers

• Education Level: Bachelor's degree
• Number of Employees: 1-10 employees