Recruiting Coordinator, Darden School of Business Career Center

UVA Health System • Charlottesville, VA

276d

About The Position

The University of Virginia Darden School of Business seeks a Recruiting Coordinator to join its Career Center. We are seeking a highly organized and detail-oriented professional to join our dynamic Recruiting Operations team within the Career Center. Reporting to the Director, Recruiting Operations, the Coordinator will play a crucial role in supporting the recruiting process and events for our MBA students and employer partners. This position is ideal for an individual who thrives in a fast-paced environment and understands the importance of creating a seamless and positive recruiting experience. The coordinator is responsible for managing job postings, maintaining accurate data, coordinating interview schedules, and managing recruiter relationships with a small set of employers. This is an in-office position based at Darden's Goodwin Family Grounds in Charlottesville, VA. Occasional evening and weekend work during peak recruiting seasons may be required.

Requirements

• Bachelor's degree and at least one year of experience. Relevant experience may be considered in lieu of a degree.
• Experience in recruiting coordination, administrative support, or student services role, preferably within a university or corporate HR or talent acquisition setting strongly preferred.
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Ability to work independently and as part of a collaborative team.
• Detail-oriented and able to maintain a high level of accuracy.
• Proficiency in Microsoft Office Suite.
• Proficiency in using career management platforms (e.g., GradLeaders, 12twenty), other recruitment tools, or applicant tracking systems preferred.
• Experience in MBA (or graduate-level) or undergraduate business recruiting preferred.

Responsibilities

• Coordinate and schedule recruiting engagements, such as reserving rooms and coordinating with hospitality and parking.
• Assist with on-campus and virtual recruiting engagements, including company presentations or briefings, networking events, and interviews, ensuring a smooth process for Darden students and employers.
• Manage event logistics, including room setup, audio-visual equipment, catering, and materials preparation.
• Manage event registration and track attendance.
• Create, approve, and publish job postings, proactively managing the full lifecycle of postings in our career management systems (GradLeaders and 12twenty).
• Maintain accurate and up-to-date employer and job data within the career management systems.
• Troubleshoot and resolve issues related to job postings or data entry.
• Assist with the management of the master recruiting calendar, ensuring alignment with academic and program schedules.
• Support the Career Center facilities, ensuring supplies are available, assist with student room reservations, and maintain the career center interview rooms.
• Collect and organize feedback from employers and students to improve recruiting processes.
• Respond to general student and employer outreach in our recruiting email inbox.
• Manage a small set of employers, serving as the primary point of contact for their recruiting needs.
• Build and maintain positive relationships with recruiters from assigned companies.
• Communicate proactively regarding recruiting events, interview schedules, and other relevant information.

Benefits

• Full-time employment
• Opportunity to work in a dynamic and prestigious educational environment
• Engagement with a diverse group of students and employers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Bachelor's degree