Recruiting and Admission Operations Specialist (Berkeley, CA)

Santa Clara University•Berkeley, CA

22d•$34 - $41

About The Position

Under the direction of the Assistant Dean for Enrollment Management and Marketing, as a part of the overall effort to enhance the reputation, relationships, and visibility of the Jesuit School of Theology of Santa Clara University, this position is responsible for implementing the schools integrated mission-based recruiting plans and admissions policies, processes, and procedures in order to engage, admit, and enroll a diverse set of prospective students. The Recruiting and Admission Operations Specialist will have an understanding of market segments as well as the School’s programs and be able to represent and academic programs accurately and persuasively to prospective students and others. The Recruiting and Admission Operations Specialists work will be informed by JST-SCU’s strategic Plan, En Camino.

Requirements

Understanding of the values, ideals, and mission of Jesuit education and the Jesuit School of Theology
Understanding of the nature of theology, the specific sub-disciplines of theology, and the theological education and ministerial formation; insight into different graduate theological degrees and the use to which they can be applied.
An informed perspective of the nature of ATS-accredited theological institutions in general and specific understanding of the Graduate Theological Union (GTU) and its various intuitions.
Understanding of, or willingness and ability to learn, best practices in cultivation of and communication with alumni, donor, students, and other constituents
Understanding of, or willingness and ability to learn, the uses of electronic and print media
Understanding, or willingness and ability to learn, the process of integrating digital and print aspects of a campaign
Understanding of, or willingness and ability to learn, marketing, public relations, annual fund solicitation, and special event planning method and techniques
Understanding of diversity, equity and inclusion practices
Excellent writing skills in a marketing context for multiple audiences
Excellent organizational skills and attention to detail
Demonstrated experience managing a professional social media account
Proficiency overseeing the design and production of print materials and publications
Early adopter attitude toward ever-evolving technology and willingness to learn new applications and systems
Ability to work effectively and tactfully with a wide range of both internal and external groups; ability to collaborate effectively with co-workers and share appropriate information in a timely and proactive fashion
Ability to engage with diverse stakeholders and in particular with communities of color
Ability to exercise judgement and maintain confidentiality
Ability to organize and manage multiple projects simultaneously while meeting deadlines
Ability to work independently and as a team member
Bachelor Degree required
One to three years of experience in recruitment, admission, or related responsibilities preferably in higher education or a non-profit organization.

Nice To Haves

Ability to speak and write Spanish is preferred.
Master Degree or higher preferred

Responsibilities

Assist in the development of annual recruiting plans designed to meet enrollment management goals.
Assist in the execution of annual recruitment plans designed to meet enrollment management goals.
Respond to inquiries from prospective students.
Represent JST at recruitment events such as webinars, information sessions, graduate fairs, and other sponsored events.
Hold advising appointments with prospective students.
Plan and execute in-person and virtual campus visits for prospective students.
Ensure outreach to diverse communities to reach prospective students
Monitor the day-to-day admission operations including the collection of admission and scholarship related documents.
Work with applicants to ensure the completion of admission and scholarship applications.
Oversee JST’s official transcript collection process.
Organize and provide administrative support for the JST scholarship award committee.
Create academic files for JST’s registrar.
Collaborate with SCU and GTU office(s) of financial aid to post JST institutional scholarships.
Monitor the Slate online application portal and recommend and implement updates as necessary.
Oversee the collection of I-20 documentation, which is managed through Slate.
Oversee data input of all inquiries into the Slate.
Monitor the migration of applicant data from Slate to PeopleSoft (or Work Day).
At the direction of the Assistant Dean of Enrollment Management and Marketing, create queries and reports in Slate.
Track and measure the effectiveness of recruiting efforts and prepare regular reports for the Assistant Dean of Enrollment Management and Marketing.
Assist in the analysis of admission and scholarship policies, processes, and procedures.
Assist the Assistant Dean of Enrollment Management and Marketing in market research and assessment, including research and analysis of current markets with goals of understanding trends, forecasting future directions and identifying competitors and aspirational schools, and seeking out new opportunities
Other duties as assigned in support of JST’s mission