Recreation Coordinator I/II- Playhouse

City of Palmdale (CA)-posted about 1 month ago

$36 - $46/Yr

Full-time • Entry Level

Hybrid • Palmdale, CA

Executive, Legislative, and Other General Government Support

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The City of Palmdale is seeking a highly motivated and experienced Coordinator to join the team at the Palmdale Playhouse. This hybrid position supports both the operations of the Playhouse and, seasonally, the City's Special Events team, contributing to a wide variety of cultural and community programming. The ideal candidate will have a strong background in theatre or live event management, exceptional customer service skills, and the ability to thrive in diverse event environments, ranging from intimate youth performances to large-scale community celebrations that attract audiences of 10,000 or more. The successful candidate will demonstrate excellent communication and organizational abilities, a proactive approach to supporting staff and patrons, and the creativity to bring forward innovative ideas that enhance the Playhouse experience and strengthen the City's arts and entertainment offerings.

Compose correspondence and other public information documents for the department.
Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.
Give out information in person or by telephone where judgment, common knowledge, and interpretation of departmental and City policies and regulations are necessary; provide customer and public assistance.
Research, compile, analyze, and develop information for projects, and reports from a variety of resources. Assist in formulating program policy, goals, and procedures; and collect and compile relevant data supporting recommendations.
Prepare and administer contracts.
Represent the City, as assigned, on various boards, commissions, and committees.
Respond to, and resolve, difficult and sensitive citizen inquiries and complaints.
Screen, select and schedule staff and volunteers; supervise, train and evaluate performance of staff and volunteers; recommend termination of volunteers as necessary.
Respond to complaints and/or requests for information about rules, regulations, procedures, and policies related to assigned responsibilities.
Assist in developing an assigned budget; track or reconcile expenditures; maintain logs and inventories, ledgers and statistical records as assigned; and, compile routine budget information.
Perform related duties as assigned.
Prepare, compile, tabulate and maintain data through use of databases, documents, statistical and operational reports, and records from a variety of sources; process other documents as assigned.
Plan, organize, promote, and evaluate a wide range of performing arts programs and community special events, including theater productions, cultural activities, youth enrichment workshops, and seasonal celebrations. Support event logistics, guest services, and facility operations at the Palmdale Playhouse and Citywide special events, ensuring high-quality experiences and the safety of all participants.
Operate and oversee daily activities at the Palmdale Playhouse and special event venues, including front-of-house operations, box office support, backstage coordination, and event-day logistics. Manage facility rentals, coordinate technical and custodial support, and ensure maintenance needs are scheduled and addressed promptly.
Prepare and distribute marketing and promotional materials. Solicit and coordinate sponsorships or in-kind services.
Provide administrative support; prepare reports, letters, and other written communications; make presentations; and maintain files and records.
Identify community needs and recommend appropriate programs.
Coordinate and supervise special events, work with vendors, service providers and entertainers.
Develop contracts and lease agreements; hire contract instructors.
Prepare purchase requisitions, order supplies and materials.
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for materials and supplies; monitor and control expenditures.
Coordinate and participate in safety inspections and develop and implement changes in policies and procedures in response to inspection findings; serve as contact with State, Federal and County inspectors.
Develop and implement marketing, fundraising and special event strategies and activities.
Purchase, transport and store food; schedule distributions; screen and determine eligibility of program participants; and distribute food to qualified participants in compliance with specific funding sources.
Represent the program to community groups, schools, businesses, churches, and potential funders; and plan and conduct fundraising campaigns.
Market programs to participants and coordinate multiple program activities effectively.
Assume overall daily operations responsibilities for assigned activity areas, including a variety of the following: development and promotion of Playhouse classes; art exhibits and seasonal decorations; theatre camp and youth programs; box office and concessions.
Provide all oversight and management for Back of House responsibilities of all stage productions, shows and events, including rental shows, daily and weekly inspections and oversight of care and maintenance of audio, lighting, rail, video systems and shop equipment, annual licensing and certifications pertaining to Back of House equipment.
Provide technical and functional support, as assigned to employees, contractors, and volunteers including all safety training and guidelines of technical equipment.
Assist in preparation of marketing and promotional materials.
Assist in technical work relating to audio, lighting, and stage management such as operating audio or lighting equipment, conducting scene changes during performances, directing performers, and constructing set pieces and props.
Complete technical work relating to audio, lighting, set design and construction, prop and scenery construction, and rigging.

Business correspondence and report writing.
Modern practices, procedures, methods, and equipment.
Computer systems and applications.
Basic accounting principles and practices, with principles and practices of budget monitoring, report preparation, grant administration and program administration.
Municipal, state, and county codes
Principles and practices of public speaking.
Principles and practices of supervision and training.
Work on several assignments at one time, prioritize tasks and meet deadlines.
Perform complex research and prepare staff reports.
Maintain accurate financial records; prepare and administer a program budget and write a grant proposal.
Perform job tasks with minimal supervision.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Interpret, explain, and apply applicable federal, state, and local laws, codes, and regulations.
Two to four years of increasingly responsible administrative, accounting or business experience that involves extensive public contact, preferably related to department or division.
Equivalent to a Bachelor's degree from an accredited college or university with major course work in a related field, unless noted below.
Parks and Rec - Events & Culture: High school diploma or G.E.D., supplemented by applicable college coursework. Bachelor of Arts in Theatre Arts desirable.
Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment

Parks and Rec - Events & Culture: License and/or Certificate in related fields of theatre including electrical, lighting, rigging and audio.

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Recreation Coordinator I/II- Playhouse

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