RECORDS TECHNICIAN - 43001083

State of Florida•Tallahassee, FL

5d•$36,000

About The Position

OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY DIVISION: STATE FIRE MARSHAL BUREAU: FIRE PREVENTION CITY: TALLAHASSEE COUNTY: LEON Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package Generous vacation and sick leave Nine (9) paid holidays a year One (1) Personal Holiday each year Career advancement opportunities Tuition waiver for public college courses Training opportunities Flexible work schedules Employee Assistance Program (EAP) Public Service Loan Forgiveness (if eligible) For a more complete list of benefits, visit www.mybenefits.myflorida.com SPECIAL NOTES: High school diploma or its equivalent is required. Additional requirements: Two (2) years’ clerical experience, to include one (1) year which must have been in records management, office management or administrative experience. One (1) year or more of experience using Microsoft Word, Excel, Outlook. Valid Driver’s License. Preferences: Experience analyzing data. Experience processing applications or reviewing qualifications for sufficiency. Experience preparing written correspondence. Previous applicants need not re-apply. This position will be filled at the base salary of $36,000.00. Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. Incomplete applications will not be accepted. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the principles and techniques of effective communication; Knowledge of the methods of organizing and presenting data. Ability to collect, record and analyze data relating to records; Ability to utilize problem-solving techniques; Ability to prepare reports; Ability to understand and apply applicable rules, statutes, regulations, policies and procedures. Ability to make decisions. Ability to plan and coordinate work assignments. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Requirements

High school diploma or its equivalent is required.
Two (2) years’ clerical experience, to include one (1) year which must have been in records management, office management or administrative experience.
One (1) year or more of experience using Microsoft Word, Excel, Outlook.
Valid Driver’s License.
Knowledge of the principles and techniques of effective communication
Knowledge of the methods of organizing and presenting data.
Ability to collect, record and analyze data relating to records
Ability to utilize problem-solving techniques
Ability to prepare reports
Ability to understand and apply applicable rules, statutes, regulations, policies and procedures.
Ability to make decisions.
Ability to plan and coordinate work assignments.

Nice To Haves

Experience analyzing data.
Experience processing applications or reviewing qualifications for sufficiency.
Experience preparing written correspondence.

Responsibilities

Reviews certification applications for completeness and advises applicants of additional information required.
Reviews request submitted to the Regulatory Licensing Section to determine the validity of the request and completeness and eligibility of the individual submitting the request.
Maintains continuous control of records received and the status of the records related to the activities of the Regulatory Licensing Section.
Assists in the survey of records and performs detailed background research collecting and assists in performing data analysis to ensure eligibility of an individual or entity to register, become certified or licensed.
Responsible for the continuous control of retention schedules related to Section files, assists in screening and selecting records for disposal based upon established retention schedules. Responsible to inventory, transfer and dispose of records based established retention schedules.
Assist in reviewing insurance records, performs continuous maintenance of records, reviews submissions for accuracy and determine the submission is within the statutory time parameters. Develops and prepares notification to Division customers regarding insurance coverage.
Performs other duties and assignments as delegated by higher administrative authority.