Records Technician I

Canon Business Process Services•San Diego, CA

20d

About The Position

Overview Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system. Responsibilities Maintain files Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage Maintain cataloging process, procedures as well as rules and regulations Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs Shift files to accommodate needed space as needed Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number) May possibly perform any of the following functions at the direction of the Site Records Manager: May be requested to perform document scanning Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations Qualifications HS Diploma or equivalent 0-1 years’ experience working with records Keep abreast of state records laws Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files. Excellent customer service, professional attitude and appearance are a must Ability to work overtime & meet deadlines PHYSICAL DEMANDS Physical activity required including bending, reaching, lifting and prolonged periods Ability to lift up to 50 lbs What We Offer: Competitive pay & benefits! Comprehensive training and development programs that prepare employees to advance from within A company focused on creating a positive work and client environment Employee discounts on entertainment, products, and services nationwide! Come Join Our Team!

Requirements

HS Diploma or equivalent
0-1 years’ experience working with records
Keep abreast of state records laws
Knowledge of records software systems, scanners, filing, storage and disposal procedures
Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files.
Excellent customer service, professional attitude and appearance are a must
Ability to work overtime & meet deadlines
PHYSICAL DEMANDS Physical activity required including bending, reaching, lifting and prolonged periods
Ability to lift up to 50 lbs

Responsibilities

Maintain files
Retrieve files from Records Center for client use as requested
Deliver files to clients within established time frames
Ensure returned files are properly logged and placed back in their proper location
Prepare files to be sent for storage.
When needed, arranges for files to be retrieved from storage
Maintain cataloging process, procedures as well as rules and regulations
Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
Shift files to accommodate needed space as needed
Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)
May be requested to perform document scanning

Benefits

Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within
A company focused on creating a positive work and client environment
Employee discounts on entertainment, products, and services nationwide!

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