Records Specialist

Bernalillo County•Albuquerque, NM

1d•$19 - $27

About The Position

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more. The Records Specialist provides administrative and technical support for records management programs, including processing, storage, imaging, retention, and disposition of official records in compliance with applicable laws and regulations. Coordinates and responds to public records requests, ensures accuracy and confidentiality of information, and assists in developing and delivering training on records management procedures. May oversee indexing, scanning, and related operations, and conduct off-site records activities as needed. FUNCTIONAL AREA RISK MANAGEMENT The Records Specialist coordinates the storage, destruction and imaging for paper and electronic public records in compliance with State and Federal law. Position provides instruction and training to departments on a routine basis and conduct records activates off-site regularly. DUTIES AND RESPONSIBILITIES FUNCTIONAL AREA The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. RISK MANAGEMENT Assists departments and elected offices in identifying and understanding and applying record classifications per State and Federal law specific to their records and needs. Communicates to departments and elected offices industry standards, best practices, State and Federal law regarding storage, destruction and imaging of public records. Works directly with departments and elected offices in surveying records, inventorying records, and analyzing records and their processes while identifying areas of improvement. Researches, retains and effectively communicates information regarding legal opinions, administrative code, Federal and State laws affecting public records. Works directly with departments and elected offices to resolve concerns or provide instruction for record needs or activities such as storage, destruction, imaging, filing systems and electronic records. Assists in the management or oversight of contracted services to include inventory of off-site storage, coordination of destruction, storage and imaging services. Creates, presents and coordinates record trainings, presentations or events related to records management. Reviews and prepares documentation submitted by departments and elected offices for management approval. Maintains accurate statistics for work performed for Records Management as well as track work in progress using databases and spreadsheets. Serves on committees or other record related groups as a representative for Records Management. Performs other job-related duties as required or assigned. Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information. The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

Requirements

High School Diploma or GED.
Two (2) years of related work experience in business administration, library science, customer service, inventory control, records management, or a related field.
Any equivalent combination of related education and/or experience may be considered for the above requirements.

Responsibilities

Assists departments and elected offices in identifying and understanding and applying record classifications per State and Federal law specific to their records and needs.
Communicates to departments and elected offices industry standards, best practices, State and Federal law regarding storage, destruction and imaging of public records.
Works directly with departments and elected offices in surveying records, inventorying records, and analyzing records and their processes while identifying areas of improvement.
Researches, retains and effectively communicates information regarding legal opinions, administrative code, Federal and State laws affecting public records.
Works directly with departments and elected offices to resolve concerns or provide instruction for record needs or activities such as storage, destruction, imaging, filing systems and electronic records.
Assists in the management or oversight of contracted services to include inventory of off-site storage, coordination of destruction, storage and imaging services.
Creates, presents and coordinates record trainings, presentations or events related to records management.
Reviews and prepares documentation submitted by departments and elected offices for management approval.
Maintains accurate statistics for work performed for Records Management as well as track work in progress using databases and spreadsheets.
Serves on committees or other record related groups as a representative for Records Management.
Performs other job-related duties as required or assigned.
Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.