RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002564
About The Position
This position provides operational and clerical support within the Bureau of Record’s Mail processing Unit. This position is responsible for interpreting, discussing, analyzing, and effectively utilizing policies, rules, and regulations to determine the proper mail recipient within the Division of Motorist Services, Bureau of Records program areas. This position will ensure effective state-to-state mailing of bulk correspondences within the bureau’s program areas. The incumbent will prepare and scan documents, receive requests and extract required data from computer ledgers by retrieving microfilm rolls of documents and operating a microfilm reader printer to scan microfilm. The incumbent will be responsible for compiling an activity report of all incoming and outgoing requests and work produced each day.
Requirements
- Skill in operating a personal computer to include Microsoft Word, Excel, and Outlook.
- Skill researching, compiling, and analyzing data for accuracy or compliance.
- Skill in using Motorist Maintenance and ORION.
- Skill in data entry.
- Ability to operate basic office equipment, such as, a personal computer, multi-line telephone, printer, fax machine.
- Ability to adapt to changing work volume and variety.
- Ability to make informed decisions and assist in resolving work issues.
- Skill in compiling, organizing, and maintaining information and reports and coordinating work assignments according to established timeframes.
- Skill in basic math.
- Knowledge of operation scanning technology.
- Ability to communicate effectively, verbally, and in writing.
- Ability to follow office procedures and practices.
- Ability to work well independently and with a team.
- Ability to read, understand and interpret statutes, rules, regulations, policies, and procedures.
- Ability to maintain the confidentiality of information.
Nice To Haves
- experience preparing professional reports
- customer service
- handling confidential information
- using Microsoft Word, Excel, and Outlook
- experience using the ORION and Motorist Maintenance
Responsibilities
- interpreting, discussing, analyzing, and effectively utilizing policies, rules, and regulations to determine the proper mail recipient within the Division of Motorist Services, Bureau of Records program areas
- ensure effective state-to-state mailing of bulk correspondences within the bureau’s program areas
- prepare and scan documents
- receive requests and extract required data from computer ledgers by retrieving microfilm rolls of documents and operating a microfilm reader printer to scan microfilm
- compiling an activity report of all incoming and outgoing requests and work produced each day
Benefits
- Paid Parental Leave
- Annual and Sick Leave Package
- Nine Paid Holidays
- State Health and Life Insurance
- Educational Benefits
- Contributory Retirement Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
