Records Specialist

Holland & Knight LLP•Dallas, TX

4d•Onsite

About The Position

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in our Dallas office. General Description: We are seeking a Records Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Records Specialist is responsible for organizing and maintaining firm records, forms, and information.

Requirements

Strong computer and database skills.
Strong initiative and the ability to work independently with minimal direct supervision.
Ability to muti-task and priorities tasks appropriately.
Excellent organizational skills.
Effective oral communication skills, including the ability to interact effectively with firm personnel at all levels with a high degree of professionalism.
Intermediate keyboarding skills (40 accurate words per minute or greater).
Bachelor’s Degree or any equivalent combination of education and experience.
3+ years’ professional experience in positions requiring the maintenance of administrative and client company records.

Nice To Haves

Prior law firm experience helpful.

Responsibilities

Files, computerized indexes and maintain records in firms’ records management system.
Maintains records systems and procedures to facilitate the orderly operation, retention, and disposition of records.
May serve as a liaison between users and offsite vendors regarding operational issues.
Coordinates various data clean-up tasks, including standardizing records classifications.
Generate reports.
Assists internal clients with questions or issues related to records management operations.
Trains new staff and may conduct periodic training sessions for existing staff on departmental processes and procedures, including providing guidance and technical assistance.
Manages sensitive and/or confidential documents.
Assists with departmental coverage as needed.
Assists Director of Records with annual reviews of Records Management Program.
Develop departmental procedures as needed.
Special projects and duties as assigned.

Benefits

comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
life and AD&D insurance
short and long term disability insurance
tax-advantaged accounts for health care expenses, including FSAs and HSAs
FSAs for dependent care
health advocacy services
behavioral health and counseling resources for all family members
401(k)
profit sharing
pre-tax transit and parking program
backup dependent care
senior care planning support
resources for individuals with development disabilities and their caregivers
paid holidays and other paid time off, including paid leave for new parents