Records Specialist III-11655

Hillsborough County • Tampa, FL

2d • Onsite

About The Position

JOB SUMMARY Responsible for performing a variety of specialized clerical duties related to the storage, maintenance, and destruction of administrative, legal, and Value Adjustment Board records. Performs specialized complex work, which may require, depending on the area of assignment, data entry, processing, research, and filing of a variety of legal documents performed in an automated work environment; may work in various departments under the Clerk’s Office and could require public contact; reviews and processes a wide variety of official records and/or legal documents in accordance with Florida Statutes and other pertinent legal authorities. STARTING SALARY : $20.40 hourly/ $42,432 annually CORE COMPETENCIES Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

Requirements

• Knowledge of general office policies, procedures and practices.
• Knowledge of English grammar, punctuation, spelling, and arithmetic.
• Knowledge of legal terminology and organizational skills as well as the ability to perform a variety of complex administrative duties.
• Ability to use various computer systems, software, and office equipment.
• Ability to exercise excellent communication skills, both orally and in writing.
• Ability to perform accurate computations and verification of data.
• Ability to establish and maintain effective working relations with Property Appraiser representatives, Special Magistrates, other employees, and the public.
• Ability to work with confidential and/or sensitive data and comply with legal advice restrictions for the Clerk’s Office.
• Ability to proof own work and the work of others.
• Ability to plan, organize and supervise the work of others.
• Ability to instruct new employees.
• Graduation from high school or possession of a GED Certificate and 2 years of clerical experience

Responsibilities

• Performs a variety of tasks related to an automated office environment, which may include: performing data entry, creating memoranda, converting paper documents to electronic format, destroying documents in accordance with retention guidelines, and verifying Value Adjustment Board hearing information.
• Performs cashiering duties.
• Performs clerical duties such as photocopying, ordering and issuing supplies, and processing mail.
• Processes and indexes reports and other materials according to established procedures.
• Provides guidance to other clerical staff and review works of others for completeness and accuracy.
• Provides assistance and information to the public, which may include responding to inquiries and performing searches of Value Adjustment Board records.
• Provides training and assistance as necessary.
• Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED