Records Specialist Boston (Onsite) - Temporary to Permanent Position

ACCUFILE, INC. • Boston, MA

150d

About The Position

The position involves creating and maintaining a records management system, ensuring the proper organization and retrieval of files within a legal environment. The role requires coordination with legal administrators and involves various administrative tasks as directed by the Records Manager. The candidate will be responsible for maintaining firm archives, updating file information in the internal Aderant software system, and performing quality control on scanned files. The position emphasizes the importance of maintaining privacy and confidentiality while ensuring the file area is clean and tidy.

Requirements

• 1-3 years of records experience
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using scanning equipment and internal DMS software
• Experience using an Electronic Records System is desirable
• Knowledge of Elite, Aderant and/or File Tracker records management application
• Experience in a legal records environment
• Ability to lift to 40 pounds
• Ability to stand or sit for extended periods of time
• Experience with offsite storage
• Ability to multi-task and prioritize daily workflow
• Strong attention to detail and organizational skills
• Ability to work independently or as part of a team
• Excellent interpersonal skills

Responsibilities

• Creating and maintaining a records management system
• Maintaining Firm archives
• Retrieving information from the filing system when requested
• Coordinating with legal admins on filing folders
• Correctly filing folders in file number sequence
• Retrieving files needed for cases
• Answering file queries on location and status
• Updating file information in internal Aderant software system
• Performing data entry as to file status and location
• Aiding people in retrieving and filing files
• Scanning file information into internal DMS system
• Performing quality control on scanned files
• Requesting files from offsite storage
• Performing other admin tasks as indicated by the Records Manager
• Ability to take on additional records tasks as needed
• Maintaining privacy and confidentiality by securing records
• Ensuring file area is clean and tidy

What This Job Offers

• Number of Employees: 101-250 employees