RECORDS SECRETARY

Sparrow•Lansing, MI

9d•Onsite

About The Position

General Purpose of Job: The Birth Record Analyst is responsible fo preparing birth certificates by interviewing patients and abstracting other data elements from the medical record. The Birth Record Analyst enters this data along with other maternal and infant information about the pregnancy, labor and delivery and post partum course into the State Vital Statistics System. Provides individual paternity affidavit counseling. Prepares paternity affidavits. Prepares and mails complementary birth certificates. Has to obtain notary certification. Essential Duties: This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

Requirements

High school diploma or equivalent
3 years in a Medical Office setting
Work Independently - self supporting, not needing to rely on others to complete job
Very Dependable and Responsible with Great work Ethic
Computer experience with various computer applications
Excellent communication skills both verbal and written
Ability to defuse uncomfortable situations in a positive and customer friendly manner
Must pass a typing test successfully at 40 words per minute.
Must successfully complete customer service skills assessment testing with 90% or greater.
Must successfully complete analytical skills assessment testing with 70% or greater.

Nice To Haves

Certificated Medical Assistant
Prior Experience with Birth Records
Completion of Medical Assistant Program

Responsibilities

Obtains birth information from parent(s) using appropriate worksheet
Reviews patient medical records and other resources, as needed, to obatin required birth information
Reviews birth certificate work sheet for completenss and accuracy
Enters birth certificate infromation into the State of Michigan's computer system
Validates information on birth certificate is accurate with the Mom including spelling of names, sex, birth time, etc.
Submit birth certificates with a 100% accuracy rate
Reports and transmits birth certificate in a timely manner as required by state law
Obtains signature(s) form parent(s) for birth certifcate
Completes and reviews paternity papers with parent(s) as needed
Changes baby's name in Sparrow's MPI utilizing STAR ( Epic effective 12/1/2012)
Works closely with the Obstetrical nursing staff when carrying out duties
Maintain valid Notary with State of Michigan
Works the unresloved list from Stat of Michigan by researching and providing the additional data elements in a timely manner
Working knowledge of the State of Michigan Birth Certificate and Paternity Laws with ability to communicate to patients in the appropriate manner
Understanding of the appropriate forms to be completed for Adoptions.
Maintain logs and report statistics Monthy ( example: sex of baby, method of delivery, information from prenatal, etc)
Work with RNICU caregivers to obtain necessary information for babys sent to unit
Completes Correction of Birth Certificate form, collects copy of mom's/ dad's driver license and submits to Operation Manager for Processing for birth certificates submitted in error.