Records Manager

UK Ministry of Defense • National, MD

353d • £34,103 - £40,000 • Hybrid

About The Position

The National Lottery Community Fund is looking for a Records Manager who wants to make a difference. This is a fantastic opportunity to join the UK's leading community funder to lead on our records management and information assets approach. We are looking for a colleague who has experience and understanding of applying Records Management principles and standards ideally in a public sector setting. This is a role you can make your own to build a meaningful framework and an engaged colleague culture on managing our records and information assets. Particularly focus areas for the role will be: ensuring we have an up-to-date Information Asset Register that is user-friendly and easy to maintain, evolving and implementing our data retention policy, establishing and rolling out a user-friendly classification and marking system for our documents, and evolving our archiving policy and practice with the National Archives and other external organisations we work with to best manage our digital and historic paper records. This is a rewarding role for anyone who enjoys relationship-building and influencing colleagues at all levels to drive positive change; you will work with every team across The National Lottery Community Fund, and with our network of Information Assets delegates, to help us get the most out of our information assets and ensure we are a good custodian of our information. This is also a great role for a strategic thinker who enjoys a good mix of big-picture-thinking and an attention to detail. You'll have strong planning and organisational skills and experience and confidence using IT systems for managing information, particularly Microsoft Office 365 (M365). You will be part of our friendly Legal and Information Governance team, reporting into the Head of Legal and Information Governance Services. This is a hybrid-working role with a good balance between travelling to our offices UK-wide to engage with colleagues and team and autonomous working from home.

Requirements

• Experience of designing and implementing records management strategies and systems
• Experience of using IT systems for managing information (particularly M365)
• A sound understanding of Records Management principles and best practice and knowledge of Data Protection and Freedom of Information legislation
• Experience of influencing, relationship-building and training colleagues and an ability to prioritise effectively
• Experience of working within cross-organisation teams and a strategic and solutions-focused approach

Nice To Haves

• Relevant experience gained within a public sector setting or a similar environment
• Qualification in records or information management and/or accreditation by a relevant professional body
• Experience working in a complex environment with multiple and sometimes competing priorities

Responsibilities

• Ensure we have an up-to-date Information Asset Register that is user-friendly and easy to maintain
• Evolve and implement our data retention policy
• Establish and roll out a user-friendly classification and marking system for our documents
• Evolve our archiving policy and practice with the National Archives and other external organisations

Benefits

• Generous Civil Service Pension scheme
• Flexible working
• Enhanced paid maternity/paternity leave
• Paid volunteering leave
• Season ticket loan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees